City of Sterling Fire Department - Design, Fabrication and Installation of an Electronic Sign for Station 2 - RFP 2026
City of Sterling cityCity · Sterling, IL- Due
- Dec 4, 2026
- 19 days left
- Posted
- Nov 13, 2026
- Primary contact
- David Northcutt
- (815) 632-6680
The 30-second brief
The City of Sterling Fire Department is seeking proposals from qualified contractors for the design, fabrication, and installation of a ground-level identification sign with an electronic message board for Station 2, located at 1510 E Lynn Blvd., Sterling, IL. The project encompasses sign fabrication with an electronic message board (maximum 24 sq ft or 25% of the sign, up to 100 sq ft overall size), site preparation, electrical wiring, foundation work, and utility locating using Julie/811. The estimated budget is $25,000, and the project is subject to the Illinois Prevailing Wage Act. Proposals are due by 12:00 PM on December 4, 2026, and will be evaluated based on design quality, cost effectiveness, completion timeline, and contractor experience.
Fabricate and build the sign meeting above specifications; Complete the installation, Following rules set forth in the RFP; Final acceptance and sign-off by the Fire Chief; Provide a written warranty for electronic components and workmanship; Provide written and hands-on instructions for operations of the electronic portion of the sign
Completeness of the proposal (10%), Quality of design (35%), Cost effectiveness (35%), Timeline to complete the project (10%), Sign design and installation experience (10%)
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Summary
The City of Sterling Fire Department is seeking proposals from qualified contractors for the design, fabrication, and installation of a ground-level identification sign with an electronic message board for Station 2, located at 1510 E Lynn Blvd., Sterling, IL. The project encompasses sign fabrication with an electronic message board (maximum 24 sq ft or 25% of the sign, up to 100 sq ft overall size), site preparation, electrical wiring, foundation work, and utility locating using Julie/811.
The estimated budget is $25,000, and the project is subject to the Illinois Prevailing Wage Act. Proposals are due by 12:00 PM on December 4, 2026, and will be evaluated based on design quality, cost effectiveness, completion timeline, and contractor experience.
EVALUATION CRITERIA
REQUIRED DELIVERABLES
5- Fabricate and build the sign meeting above specifications
- Complete the installation, Following rules set forth in the RFP
- Final acceptance and sign-off by the Fire Chief
- Provide a written warranty for electronic components and workmanship
- Provide written and hands-on instructions for operations of the electronic portion of the sign
REQUIRED ATTACHMENTS
proposed timeline, concept package including renderings, material lists, specifications, and dimensions, history of prior design and sign installations including pictures and locations of at least three signs, cost for the sign, signed addenda
- Submit to
- Fire Chief David Northcutt, 110 W 5th Street, Sterling, IL 61081 or email to [email protected]
- Scope location
- Sterling, IL
- Projected sq ft
- 100 sq ft
- Reported agency
- City of Sterling
Questions about this RFP
How do I respond to this RFP from City of Sterling city?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is December 4, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: Fire Chief David Northcutt, 110 W 5th Street, Sterling, IL 61081 or email to [email protected]. For questions, contact David Northcutt.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including City of Sterling city in IL, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is David Northcutt at (815) 632-6680. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Fabricate and build the sign meeting above specifications; Complete the installation, Following rules set forth in the RFP; Final acceptance and sign-off by the Fire Chief; Provide a written warranty for electronic components and workmanship; Provide written and hands-on instructions for operations. Proposals should clearly address how each deliverable will be met.
Show 5 more questions
What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Completeness of the proposal (10%), Quality of design (35%), Cost effectiveness (35%), Timeline to complete the project (10%), Sign design and installation experience (10%)" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Sterling city?
All active and historical solicitations from City of Sterling city are tracked and searchable. As a city agency, City of Sterling city regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
Is this solicitation still open for submissions?
Based on the posted deadline of December 4, 2026, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: proposed timeline, concept package including renderings, material lists, specifications, and dimensions, history of prior design and sign installations including pictures and locations of at least thr. Review the full document from City of Sterling city for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Sterling, IL. The total projected area is 100 sq ft. Review the full solicitation for detailed scope requirements.
