City of St. Joseph - John & Dede Howard Ice Arena Concession Operations - RFP 2026
City of St. JosephCity · St. Joseph, MI- Due
- Nov 10, 2026
- 13 days left
- Posted
- Oct 9, 2026
- Contract term
- 2 years
- Primary contact
- Bethany Ballard
- (269) 985-0326
The 30-second brief
The City of St. Joseph is seeking proposals from interested area concession vendors to provide full concession services at the John & Dede Howard Ice Arena for the 2026/2027 and 2027/2028 seasons. Services include ordering, preparing, and serving food, beverages, and supplies from Friday evening through Sunday evening during public skating and hockey tournaments/games, cleaning the concession and bleacher areas, and maintaining safe and sanitary equipment. Proposals are due by November 10, 2026, at 3:00 p.m. Evaluation criteria include vendor experience, staff qualifications and ability, proposed level and timeliness of service, and favorable pricing.
List of proposed concession items and proposed pricing; Description of vendor's experience providing similar services; Description of proposed staffing
Experience of the vendor, qualifications, experience and ability of assigned staff, completeness of the level of service proposed, timeliness of service proposed, favorable pricing
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Summary
The City of St.
Joseph is seeking proposals from interested area concession vendors to provide full concession services at the John & Dede Howard Ice Arena for the 2026/2027 and 2027/2028 seasons. Services include ordering, preparing, and serving food, beverages, and supplies from Friday evening through Sunday evening during public skating and hockey tournaments/games, cleaning the concession and bleacher areas, and maintaining safe and sanitary equipment. Proposals are due by November 10, 2026, at 3:00 p.m. Evaluation criteria include vendor experience, staff qualifications and ability, proposed level and timeliness of service, and favorable pricing.
EVALUATION CRITERIA
6- Experience of the vendor
- Qualifications
- Experience and ability of assigned staff
- Completeness of the level of service proposed
- Timeliness of service proposed
- Favorable pricing
REQUIRED DELIVERABLES
3- List of proposed concession items and proposed pricing
- Description of vendor's experience providing similar services
- Description of proposed staffing
- Submit to
- 700 Broad Street, St. Joseph, Michigan 49085
- Scope location
- St. Joseph, MI
Questions about this RFP
How do I respond to this RFP from City of St. Joseph?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is November 10, 2026. The solicitation specifies required deliverables that must be addressed in your response. Submissions should be delivered to: 700 Broad Street, St. Joseph, Michigan 49085. For questions, contact Bethany Ballard.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including City of St. Joseph in MI, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Bethany Ballard at (269) 985-0326. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: List of proposed concession items and proposed pricing; Description of vendor's experience providing similar services; Description of proposed staffing. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Experience of the vendor, qualifications, experience and ability of assigned staff, completeness of the level of service proposed, timeliness of service proposed, favorable pricing" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of St. Joseph?
All active and historical solicitations from City of St. Joseph are tracked and searchable. As a city agency, City of St. Joseph regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 2 years. Contract terms may include renewal options.
Is this solicitation still open for submissions?
Based on the posted deadline of November 10, 2026, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. Review the full document from City of St. Joseph for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: St. Joseph, MI. Review the full solicitation for detailed scope requirements.