City of Springfield Security Camera Expansion & Video Management System Enhancements RFP LL27-22 - Lincoln Library
City of Springfield, City of Springfield, IL·City
- Primary Contact
- Purchasing Agent · (217) 789-2191
- Scope Location
- Springfield, IL
- Submission Address
- City's Bid Portal
SUMMARY
The City of Springfield is seeking proposals for a comprehensive upgrade and expansion of the Lincoln Library's IP-based video surveillance system. The project includes site assessments, equipment provisioning, and installation, with bids due by September 10, 2026.
EVALUATION CRITERIA
Lowest responsible responsive bidder, quality of services, conformity with specifications, suitability, delivery terms, qualifications, references
REQUIRED DELIVERABLES
Final as-built documentation, Inventory list of installed devices, VMS configuration summary, Warranty documents
REQUIRED ATTACHMENTS
Addenda, certifications, insurances, guarantees, bonds, MBE/FBE Utilization Form, M/FBE Participation Waiver Request
You're reading this because they made it public. Your competitor read the board minutes that named this project 6–18 months ago. We read those same minutes. Next time, read them first.
Work in government? Get Civic IQ free →Frequently asked questions
Common questions about this solicitation, answered from the record.
How do I respond to this RFP from City of Springfield?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is September 10, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: City's Bid Portal. For questions, contact Purchasing Agent.
What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Lowest responsible responsive bidder, quality of services, conformity with specifications, suitability, delivery terms, qualifications, references" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Springfield?
All active and historical solicitations from City of Springfield are tracked and searchable. As a city agency, City of Springfield regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
Is this solicitation still open for submissions?
Based on the posted deadline of September 10, 2026, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Addenda, certifications, insurances, guarantees, bonds, MBE/FBE Utilization Form, M/FBE Participation Waiver Request. Review the full document from City of Springfield for the complete list.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including City of Springfield in IL, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Purchasing Agent at (217) 789-2191. Questions and answers are typically shared with all prospective bidders.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Springfield, IL. Review the full solicitation for detailed scope requirements.
What are the key deliverables?
The solicitation specifies the following deliverables: Final as-built documentation, Inventory list of installed devices, VMS configuration summary, Warranty documents. Proposals should clearly address how each deliverable will be met.
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