City of Springfield Security Camera Expansion & Video Management System Enhancements RFP LL27-22 - Lincoln Library
City of SpringfieldCity · Springfield, IL- Due
- Sep 10, 2026
- Deadline passed
- Posted
- Aug 12, 2026
- Primary contact
- Purchasing Agent
- (217) 789-2191
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THE 30-SECOND BRIEF
The City of Springfield is seeking proposals for a comprehensive upgrade and expansion of the Lincoln Library's IP-based video surveillance system. The project includes site assessments, equipment provisioning, and installation, with bids due by September 10, 2026.
Final as-built documentation, Inventory list of installed devices, VMS configuration summary, Warranty documents
Lowest responsible responsive bidder, quality of services, conformity with specifications, suitability, delivery terms, qualifications, references
SUMMARY
The City of Springfield is seeking proposals for a comprehensive upgrade and expansion of the Lincoln Library's IP-based video surveillance system. The project includes site assessments, equipment provisioning, and installation, with bids due by September 10, 2026.
EVALUATION CRITERIA
7- Lowest responsible responsive bidder
- Quality of services
- Conformity with specifications
- Suitability
- Delivery terms
- Qualifications
- References
REQUIRED DELIVERABLES
4- Final as-built documentation
- Inventory list of installed devices
- VMS configuration summary
- Warranty documents
REQUIRED ATTACHMENTS
7- Addenda
- Certifications
- Insurances
- Guarantees
- Bonds
- MBE/FBE Utilization Form
- M/FBE Participation Waiver Request
- Submit to
- City's Bid Portal
- Scope location
- Springfield, IL
Questions about this RFP
How do I respond to this RFP from City of Springfield?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is September 10, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: City's Bid Portal. For questions, contact Purchasing Agent.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including City of Springfield in IL, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Purchasing Agent at (217) 789-2191. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Final as-built documentation, Inventory list of installed devices, VMS configuration summary, Warranty documents. Proposals should clearly address how each deliverable will be met.
Can I search RFPs like this in ChatGPT or Claude?
Yes. Civic IQ has an MCP server that connects ChatGPT, Claude and other AI assistants to live Civic IQ data: open RFPs, pre-RFP signals from public meetings, awarded contracts and agency decision-makers across 100,000+ US public agencies. Add https://beta.mcp.civiciq.com/mcp as a connector (in ChatGPT under Settings > Apps & Connectors, in Claude under Settings > Connectors) and sign in with a free Civic IQ account at civiciq.com/mcp.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Lowest responsible responsive bidder, quality of services, conformity with specifications, suitability, delivery terms, qualifications, references" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Springfield?
All active and historical solicitations from City of Springfield are tracked and searchable. As a city agency, City of Springfield regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Addenda, certifications, insurances, guarantees, bonds, MBE/FBE Utilization Form, M/FBE Participation Waiver Request. Review the full document from City of Springfield for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Springfield, IL. Review the full solicitation for detailed scope requirements.