City of Springfield Replacement Video Servers RFP PD27-13 - 2026
City of SpringfieldCity · Springfield, IL- Due
- Jul 2, 2026
- Deadline passed
- Posted
- Jun 9, 2026
- Primary contact
- Shawn Frawley
- (217) 789-2302
The 30-second brief
The City of Springfield is soliciting bids for the purchase of two Dell R760 servers with 64GB RAM, dual processors, and 7-year support for the Police Department. Bids are due July 2, 2026, via the City's Bid Portal.
Two Dell R760 Servers, 7-year ProSupport Next Business Day Onsite Service
Lowest responsible responsive bidder, quality of services, conformity with specifications, suitability, delivery terms, qualifications, references
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Summary
The City of Springfield is soliciting bids for the purchase of two Dell R760 servers with 64GB RAM, dual processors, and 7-year support for the Police Department. Bids are due July 2, 2026, via the City's Bid Portal.
EVALUATION CRITERIA
7- Lowest responsible responsive bidder
- Quality of services
- Conformity with specifications
- Suitability
- Delivery terms
- Qualifications
- References
REQUIRED DELIVERABLES
Two Dell R760 Servers, 7-year ProSupport Next Business Day Onsite Service
REQUIRED ATTACHMENTS
7- Addenda
- Certifications
- Insurances
- Guarantees
- Bonds
- Licenses
- Agreements
- Submit to
- City's Bid Portal
- Scope location
- Springfield, IL
Questions about this RFP
How do I respond to this RFP from City of Springfield?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is July 2, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: City's Bid Portal. For questions, contact Shawn Frawley.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including City of Springfield in IL, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Shawn Frawley at (217) 789-2302. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Two Dell R760 Servers, 7-year ProSupport Next Business Day Onsite Service. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Lowest responsible responsive bidder, quality of services, conformity with specifications, suitability, delivery terms, qualifications, references" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Springfield?
All active and historical solicitations from City of Springfield are tracked and searchable. As a city agency, City of Springfield regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: addenda, certifications, insurances, guarantees, bonds, licenses, agreements. Review the full document from City of Springfield for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Springfield, IL. Review the full solicitation for detailed scope requirements.