City of South Portland Food Waste Collection and Hauling RFP 16-26 - 2025
City of South PortlandCity · South Portland, ME- Due
- Dec 30, 2025
- Deadline passed
- Posted
- Dec 2, 2025
- Contract term
- 3 years
- Primary contact
- Matt Fitzgerald
The 30-second brief
The City of South Portland is seeking proposals for the collection and hauling of food waste from five community drop-off sites to a licensed facility. The contract includes furnishing bins, signage, and monthly data reporting for a three-year term starting July 2026.
Signage, Totes, Liners, Monthly collection data, Outreach and education assistance
Competence and past experience (25 pts), Overall package and financial benefit (50 pts), Cost Proposal (25 pts)
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Summary
The City of South Portland is seeking proposals for the collection and hauling of food waste from five community drop-off sites to a licensed facility. The contract includes furnishing bins, signage, and monthly data reporting for a three-year term starting July 2026.
EVALUATION CRITERIA
REQUIRED DELIVERABLES
5- Signage
- Totes
- Liners
- Monthly collection data
- Outreach and education assistance
REQUIRED ATTACHMENTS
4- Exhibit 1 (Project Proposal Form)
- Exhibit 2 (Pricing Form)
- Compliance Certification Form
- Certificates of Insurance
- Submit to
- [email protected]
- Scope location
- South Portland, ME
Questions about this RFP
How do I respond to this RFP from City of South Portland?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is December 30, 2025. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: [email protected]. For questions, contact Matt Fitzgerald.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including City of South Portland in ME, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Matt Fitzgerald. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Signage, Totes, Liners, Monthly collection data, Outreach and education assistance. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Competence and past experience (25 pts), Overall package and financial benefit (50 pts), Cost Proposal (25 pts)" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of South Portland?
All active and historical solicitations from City of South Portland are tracked and searchable. As a city agency, City of South Portland regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 3 years. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Exhibit 1 (Project Proposal Form), Exhibit 2 (Pricing Form), Compliance Certification Form, Certificates of Insurance. Review the full document from City of South Portland for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: South Portland, ME. Review the full solicitation for detailed scope requirements.