City of Sonoma - Parks & Recreation Long-Range Plan - Professional Services RFP 2026
City of SonomaCity · Sonoma, CA- Due
- Dec 9, 2026
- 38 days left
- Posted
- Oct 28, 2026
- Contract term
- 10 years
- Primary contact
- Dave Jahns
- (707) 933-2228
The 30-second brief
The City of Sonoma invites multidisciplinary consulting firms and teams to submit proposals to prepare its first comprehensive Parks, Recreation and Public Spaces Long-Range Plan, with a planning horizon of 10+ years and a not-to-exceed budget of $250,000. The scope includes assessing existing conditions across municipal parks, open spaces, cemeteries, and trails (such as Plaza Park, Depot Park, Montini Open Space Preserve, and the Sonoma Bike/Ped Trail), conducting community engagement, establishing recreation needs and sustainable maintenance strategies, and developing a specific Plaza Corridor Plan including the Aguillon Cottage. Proposals are due by December 9, 2026, at 11:59 PM, following a pre-proposal site visit on November 9, 2026, at Plaza Park. Evaluation criteria emphasize demonstrated parks planning experience, project team qualifications, project approach, community engagement capability, and cost proposal.
Demonstrated experience with similar parks planning projects, Qualifications and make-up of the proposed project team, Understanding of project goals and deliverables, Ability to work with staff, community, and elected officials through community engagement, Ability to coordinate with existing planning efforts, Quality, clarity, and creativity of the plan, Availability and dedication, Cost proposal
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Summary
The City of Sonoma invites multidisciplinary consulting firms and teams to submit proposals to prepare its first comprehensive Parks, Recreation and Public Spaces Long-Range Plan, with a planning horizon of 10+ years and a not-to-exceed budget of $250,000.
The scope includes assessing existing conditions across municipal parks, open spaces, cemeteries, and trails (such as Plaza Park, Depot Park, Montini Open Space Preserve, and the Sonoma Bike/Ped Trail), conducting community engagement, establishing recreation needs and sustainable maintenance strategies, and developing a specific Plaza Corridor Plan including the Aguillon Cottage. Proposals are due by December 9, 2026, at 11:59 PM, following a pre-proposal site visit on November 9, 2026, at Plaza Park. Evaluation criteria emphasize demonstrated parks planning experience, project team qualifications, project approach, community engagement capability, and cost proposal.
EVALUATION CRITERIA
12- Demonstrated experience with similar parks planning projects
- Qualifications and make-up of the proposed project team
- Understanding of project goals and deliverables
- Ability to work with staff
- Community
- Elected officials through community engagement
- Ability to coordinate with existing planning efforts
- Quality
- Clarity
- Creativity of the plan
- Availability and dedication
- Cost proposal
REQUIRED ATTACHMENTS
12- Cover letter
- Company or team profile
- Project team make-up and qualifications
- Relevant project experience
- Project understanding
- Approach to scope delivery
- Community Engagement process
- Proposed delivery schedule
- Comprehensive cost proposal
- Recommended scope adjustments
- References
- Commitment to meeting insurance and Professional Service Agreement requirements
- Submit to
- [email protected]
- Scope location
- Sonoma, CA
Questions about this RFP
How do I respond to this RFP from City of Sonoma?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is December 9, 2026. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: [email protected]. For questions, contact Dave Jahns.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including City of Sonoma in CA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Dave Jahns at (707) 933-2228. Questions and answers are typically shared with all prospective bidders.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Demonstrated experience with similar parks planning projects, Qualifications and make-up of the proposed project team, Understanding of project goals and deliverables, Ability to work with staff, comm..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Sonoma?
All active and historical solicitations from City of Sonoma are tracked and searchable. As a city agency, City of Sonoma regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 10 years. Contract terms may include renewal options.
Is this solicitation still open for submissions?
Based on the posted deadline of December 9, 2026, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Cover letter, Company or team profile, Project team make-up and qualifications, Relevant project experience, Project understanding, Approach to scope delivery, Community Engagement process, Proposed d. Review the full document from City of Sonoma for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Sonoma, CA. Review the full solicitation for detailed scope requirements.