City of Sonoma Facility Condition Assessment RFP 2026
City of SonomaCity · Sonoma, CA- Due
- Feb 20, 2026
- Deadline passed
- Posted
- Jan 6, 2026
- Primary contact
- Ashley Cotter
The 30-second brief
The City of Sonoma is seeking proposals from qualified consultants to assess the existing conditions of City-owned facilities. The assessment will include architectural, mechanical, and plumbing elements, and will inform a 10-year maintenance and replacement plan. The scope includes evaluating building envelopes, systems, equipment, and security/access systems.
Facility Condition Assessment reports, Facilities Master Plan, Meetings and presentations, Draft and final reports, Electronic files for CMMS import
Qualifications and experience of team members, experience in similar projects, understanding of services, demonstrated record of success, team member availability, approach to services, ability to work with City staff, pertinent new ideas, subconsultant qualifications, overall quality of response, compensation
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Summary
The City of Sonoma is seeking proposals from qualified consultants to assess the existing conditions of City-owned facilities.
The assessment will include architectural, mechanical, and plumbing elements, and will inform a 10-year maintenance and replacement plan. The scope includes evaluating building envelopes, systems, equipment, and security/access systems.
EVALUATION CRITERIA
11- Qualifications and experience of team members
- Experience in similar projects
- Understanding of services
- Demonstrated record of success
- Team member availability
- Approach to services
- Ability to work with City staff
- Pertinent new ideas
- Subconsultant qualifications
- Overall quality of response
- Compensation
REQUIRED DELIVERABLES
5- Facility Condition Assessment reports
- Facilities Master Plan
- Meetings and presentations
- Draft and final reports
- Electronic files for CMMS import
REQUIRED ATTACHMENTS
Statement of Compliance, Addenda Acknowledgement
- Submit to
- [email protected]
- Scope location
- Sonoma, CA
Questions about this RFP
How do I respond to this RFP from City of Sonoma?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is February 20, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: [email protected]. For questions, contact Ashley Cotter.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including City of Sonoma in CA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Ashley Cotter. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Facility Condition Assessment reports, Facilities Master Plan, Meetings and presentations, Draft and final reports, Electronic files for CMMS import. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Qualifications and experience of team members, experience in similar projects, understanding of services, demonstrated record of success, team member availability, approach to services, ability to wor..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Sonoma?
All active and historical solicitations from City of Sonoma are tracked and searchable. As a city agency, City of Sonoma regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Statement of Compliance, Addenda Acknowledgement. Review the full document from City of Sonoma for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Sonoma, CA. Review the full solicitation for detailed scope requirements.