City of Sonoma Facility Condition Assessment RFP #2026-001
City of SonomaCity · Sonoma, CA- Due
- Feb 20, 2026
- Deadline passed
- Posted
- Jan 6, 2026
- Primary contact
- Ashley Cotter
The 30-second brief
The City of Sonoma is seeking proposals from qualified consultants to perform a comprehensive facility condition assessment of key City-owned facilities and develop a ten-year maintenance/replacement plan.
Meetings and presentations, Draft report, Final report, Hardcopy and electronic files of reports, Electronic files of facility condition assessments, inspection findings, photos, etc.
Qualifications and experience of team members, experience in completing similar projects, understanding of services requested, demonstrated record of success, team member availability, approach to delivering services, ability to work effectively with City staff, pertinent new ideas, availability of subconsultants, overall quality of response, and compensation.
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Summary
The City of Sonoma is seeking proposals from qualified consultants to perform a comprehensive facility condition assessment of key City-owned facilities and develop a ten-year maintenance/replacement plan.
EVALUATION CRITERIA
11- Qualifications and experience of team members
- Experience in completing similar projects
- Understanding of services requested
- Demonstrated record of success
- Team member availability
- Approach to delivering services
- Ability to work effectively with City staff
- Pertinent new ideas
- Availability of subconsultants
- Overall quality of response
- Compensation
REQUIRED DELIVERABLES
8- Meetings and presentations
- Draft report
- Final report
- Hardcopy and electronic files of reports
- Electronic files of facility condition assessments
- Inspection findings
- Photos
- Etc
REQUIRED ATTACHMENTS
Standard Professional Services Agreement (Attachment #1)
- Submit to
- [email protected] (email submission)
- Scope location
- City of Sonoma facilities
Questions about this RFP
How do I respond to this RFP from City of Sonoma?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is February 20, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: [email protected] (email submission). For questions, contact Ashley Cotter.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including City of Sonoma in CA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Ashley Cotter. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Meetings and presentations, Draft report, Final report, Hardcopy and electronic files of reports, Electronic files of facility condition assessments, inspection findings, photos, etc.. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Qualifications and experience of team members, experience in completing similar projects, understanding of services requested, demonstrated record of success, team member availability, approach to del..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Sonoma?
All active and historical solicitations from City of Sonoma are tracked and searchable. As a city agency, City of Sonoma regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Standard Professional Services Agreement (Attachment #1). Review the full document from City of Sonoma for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: City of Sonoma facilities. Review the full solicitation for detailed scope requirements.