City of Somerville - HVAC Preventative Maintenance and Repairs - IFB # 27-27, 2026
City of SomervilleCity · Somerville, MA- Due
- Dec 2, 2026
- 21 days left
- Posted
- Nov 4, 2026
- Contract term
- 1 year
- Primary contact
- Logan Carroll
- (617) 625-6600
The 30-second brief
The City of Somerville Department of Public Works is seeking a qualified Contractor to provide comprehensive commercial HVAC installation, preventative maintenance, repair, and temperature control services for various municipal and school buildings throughout Somerville, MA. The scope of work includes routine upkeep, repairs, replacements, and maintenance of HVAC mechanical systems such as boilers, chillers, air handling units, fan coil units, energy recovery units, pumps, and ventilation systems. The contract value is estimated at $3,500,000.00 for the initial 16-month term, with an option for one 12-month renewal. Bidders must have at least 10 years of commercial HVAC experience, maintain a staff including a licensed mechanical engineer, hold valid DCAMM HVAC certification, and comply with state prevailing wages and local ordinances including living wage, wage theft, and vulnerable road users safety requirements. Bids are due by December 2, 2026, at 2:00 PM EST, preceded by a mandatory site visit on November 12, 2026.
Price
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Summary
The City of Somerville Department of Public Works is seeking a qualified Contractor to provide comprehensive commercial HVAC installation, preventative maintenance, repair, and temperature control services for various municipal and school buildings throughout Somerville, MA. The scope of work includes routine upkeep, repairs, replacements, and maintenance of HVAC mechanical systems such as boilers, chillers, air handling units, fan coil units, energy recovery units, pumps, and ventilation systems.
The contract value is estimated at $3,500,000.00 for the initial 16-month term, with an option for one 12-month renewal. Bidders must have at least 10 years of commercial HVAC experience, maintain a staff including a licensed mechanical engineer, hold valid DCAMM HVAC certification, and comply with state prevailing wages and local ordinances including living wage, wage theft, and vulnerable road users safety requirements. Bids are due by December 2, 2026, at 2:00 PM EST, preceded by a mandatory site visit on November 12, 2026.
EVALUATION CRITERIA
Price
REQUIRED ATTACHMENTS
15- Signed Cover Letter
- Form for General Bid
- Somerville Living Wage Form
- Quality Requirements Form
- Certificate of Non-Collusion & Tax Compliance
- Certificate of Signature Authority
- Reference Form
- 5% Bid Deposit
- Prevailing / Davis Bacon Wages Statement of Compliance Form
- Wage Theft Certification Form
- DCAMM Certification and Update Statement - HVAC
- OSHA Form
- Vulnerable Road Users Ordinance
- Acknowledgement of Addenda
- Signed W9
- Submit to
- https://www.bidexpress.com/businesses/33100/home
- Duration
- 16 months
- Scope location
- Somerville, MA
Questions about this IFB
How do I respond to this IFB from City of Somerville?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is December 2, 2026. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: https://www.bidexpress.com/businesses/33100/home. For questions, contact Logan Carroll.
Can small businesses or minority-owned firms bid on this IFB?
Most government agencies, including City of Somerville in MA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the IFB submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Logan Carroll at (617) 625-6600. Questions and answers are typically shared with all prospective bidders.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Price" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Somerville?
All active and historical solicitations from City of Somerville are tracked and searchable. As a city agency, City of Somerville regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
Is this solicitation still open for submissions?
Based on the posted deadline of December 2, 2026, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this IFB?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Signed Cover Letter,Form for General Bid,Somerville Living Wage Form,Quality Requirements Form,Certificate of Non-Collusion & Tax Compliance,Certificate of Signature Authority,Reference Form,5% Bid De. Review the full document from City of Somerville for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Somerville, MA. Review the full solicitation for detailed scope requirements.