City of Somerton Special Event Beer Sale Services RFQ 2026-018
City of SomertonCity · Somerton, AZ- Due
- Jul 2, 2026
- Deadline passed
- Posted
- Jun 15, 2026
- Contract term
- 3 years
- Primary contact
- James Jones
- (928) 722-6710
The 30-second brief
The City of Somerton is seeking qualified Arizona-based nonprofit organizations to be placed on a rotating vendor list for beer sales at City-sponsored special events for FY 2026/2027 through FY 2028/2029. Selected contractors will be responsible for applying for Series 15 Special Event Liquor Licenses, procuring beer from licensed distributors, coordinating logistics, staffing booths with certified personnel (Title 4 training), and securing transactions. The City will evenly split net revenues (gross sales minus approved direct expenses) with the nonprofit contractor. Submittals must include a cover letter, narrative responding to evaluation criteria, resumes, and required exhibits (A, B, and C). Electronic submissions are due by July 2nd, 2026, at 3:00 P.M. MST. A Selection Committee will evaluate firms based on Contractor profile (30 points), Organization Capabilities (30 points), and Past Performance (40 points).
Statement of Qualifications, Cover Letter, Narrative, Resumes, Exhibit A (Contractor Information Sheet), Exhibit B (Three-Year Contract History), Exhibit C (Performance Inquiry Form), IRS determination letter, General liability insurance certificate, Arizona nonprofit liquor license
Contractor (30 points), Organization’s Capabilities (30 points), Past Performance (40 points)
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Summary
The City of Somerton is seeking qualified Arizona-based nonprofit organizations to be placed on a rotating vendor list for beer sales at City-sponsored special events for FY 2026/2027 through FY 2028/2029.
Selected contractors will be responsible for applying for Series 15 Special Event Liquor Licenses, procuring beer from licensed distributors, coordinating logistics, staffing booths with certified personnel (Title 4 training), and securing transactions. The City will evenly split net revenues (gross sales minus approved direct expenses) with the nonprofit contractor. Submittals must include a cover letter, narrative responding to evaluation criteria, resumes, and required exhibits (A, B, and C). Electronic submissions are due by July 2nd, 2026, at 3:00 P.M. MST. A Selection Committee will evaluate firms based on Contractor profile (30 points), Organization Capabilities (30 points), and Past Performance (40 points).
EVALUATION CRITERIA
REQUIRED DELIVERABLES
10- Statement of Qualifications
- Cover Letter
- Narrative
- Resumes
- Exhibit A (Contractor Information Sheet)
- Exhibit B (Three-Year Contract History)
- Exhibit C (Performance Inquiry Form)
- IRS determination letter
- General liability insurance certificate
- Arizona nonprofit liquor license
REQUIRED ATTACHMENTS
4- Exhibit A
- Exhibit B
- Exhibit C
- Resumes
REQUIRED STAFFING
Servers (Title 4 certified)
- Submit to
- [email protected]
- Scope location
- Somerton, AZ
Questions about this RFQ
How do I respond to this RFQ from City of Somerton?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is July 2, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: [email protected]. For questions, contact James Jones.
Can small businesses or minority-owned firms bid on this RFQ?
Most government agencies, including City of Somerton in AZ, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFQ submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is James Jones at (928) 722-6710. Questions and answers are typically shared with all prospective bidders.
What staffing is required for this project?
This solicitation outlines specific staffing requirements. The required roles include: Servers (Title 4 certified). Proposers should demonstrate relevant qualifications and experience for each required role.
What are the key deliverables?
The solicitation specifies the following deliverables: Statement of Qualifications, Cover Letter, Narrative, Resumes, Exhibit A (Contractor Information Sheet), Exhibit B (Three-Year Contract History), Exhibit C (Performance Inquiry Form), IRS determination letter, General liability insurance certificate, Arizona nonprofit liquor license. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Contractor (30 points), Organization’s Capabilities (30 points), Past Performance (40 points)" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Somerton?
All active and historical solicitations from City of Somerton are tracked and searchable. As a city agency, City of Somerton regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 3 years. Contract terms may include renewal options.
What documents are required to bid on this RFQ?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Exhibit A, Exhibit B, Exhibit C, Resumes. Additionally, proposals should address staffing requirements as outlined in the solicitation. Review the full document from City of Somerton for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Somerton, AZ. Review the full solicitation for detailed scope requirements.