City of Solvang Information Technology Managed Services RFP 2025
City of SolvangCity · Solvang, CA- Due
- May 23, 2025
- Deadline passed
- Posted
- Apr 25, 2025
- Contract term
- 3 years
- Primary contact
- Wendy Berry
The 30-second brief
The City of Solvang is seeking proposals from qualified firms or individuals to provide comprehensive full-service Information Technology (IT) managed services. This includes technical support, helpdesk, equipment management, software licensing, network management, and strategic IT planning. The services will be provided to seven different city locations.
Proposal, Cover Letter, Qualifications Statements, Approach to Completing Work, Cost Structure
Responsiveness, organization, clarity of proposal, agreement to general terms and conditions, fees, experience, qualifications, personnel experience, and responses of references.
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Summary
The City of Solvang is seeking proposals from qualified firms or individuals to provide comprehensive full-service Information Technology (IT) managed services.
This includes technical support, helpdesk, equipment management, software licensing, network management, and strategic IT planning. The services will be provided to seven different city locations.
EVALUATION CRITERIA
9- Responsiveness
- Organization
- Clarity of proposal
- Agreement to general terms and conditions
- Fees
- Experience
- Qualifications
- Personnel experience
- Responses of references
REQUIRED DELIVERABLES
5- Proposal
- Cover Letter
- Qualifications Statements
- Approach to Completing Work
- Cost Structure
REQUIRED ATTACHMENTS
3- City of Solvang Organizational Chart
- SAMPLE City of Solvang Professional Services Agreement
- Insurance Requirements
- Duration
- 36 months
- Scope location
- Solvang, California
Questions about this RFP
How do I respond to this RFP from City of Solvang?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is May 23, 2025. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. For questions, contact Wendy Berry.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including City of Solvang in CA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Wendy Berry. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Proposal, Cover Letter, Qualifications Statements, Approach to Completing Work, Cost Structure. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Responsiveness, organization, clarity of proposal, agreement to general terms and conditions, fees, experience, qualifications, personnel experience, and responses of references." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Solvang?
All active and historical solicitations from City of Solvang are tracked and searchable. As a city agency, City of Solvang regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 3 years. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: City of Solvang Organizational Chart, SAMPLE City of Solvang Professional Services Agreement, Insurance Requirements. Review the full document from City of Solvang for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Solvang, California. Review the full solicitation for detailed scope requirements.