City of Sisters - On-Call Downtown Snow Removal Services - 2026
City of SistersCity · Sisters, OR- Due
- Oct 19, 2026
- Deadline passed
- Posted
- Sep 18, 2026
- Contract term
- 2 years
- Primary contact
- Jackson Dumanch
- (541) 549-6022
The 30-second brief
The City of Sisters is requesting proposals for on-call snow removal services in the Downtown Commercial area. The contractor will provide snow removal on city public sidewalks, public parking, and public alleyways on an as-needed basis from approximately November 15th through April 30th. Services require a 24-hour, 7-days-a-week availability with a 4-hour response time to mobilize and arrive on-site. Minimum equipment requirements include a large pick-up truck with an articulating 8-foot minimum width blade, a 20,000 lb backhoe, a 24,000 lb wheel loader, and a 6,000 lb Bobcat loader. Work is billed on a lump-sum basis per storm event up to 12 inches in depth, and hourly for snowfall accumulation exceeding 12 inches. Proposals are due by 4:00 p.m. on Monday, October 19, 2026.
Truck with articulating 8-foot minimum width blade, Backhoe (20, 000 lb or larger with 7.5-foot minimum width bucket), Wheel Loader (24, 000 lb or larger with 8.5-foot minimum width bucket), Bobcat Loader (6, 000 lb or larger with 5.5-foot minimum width bucket)
Proposed fee schedule and equipment (30 pts), Quality of resume/references (40 pts), Response times (30 pts)
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Summary
The City of Sisters is requesting proposals for on-call snow removal services in the Downtown Commercial area.
The contractor will provide snow removal on city public sidewalks, public parking, and public alleyways on an as-needed basis from approximately November 15th through April 30th. Services require a 24-hour, 7-days-a-week availability with a 4-hour response time to mobilize and arrive on-site. Minimum equipment requirements include a large pick-up truck with an articulating 8-foot minimum width blade, a 20,000 lb backhoe, a 24,000 lb wheel loader, and a 6,000 lb Bobcat loader. Work is billed on a lump-sum basis per storm event up to 12 inches in depth, and hourly for snowfall accumulation exceeding 12 inches. Proposals are due by 4:00 p.m. on Monday, October 19, 2026.
EVALUATION CRITERIA
REQUIRED DELIVERABLES
Truck with articulating 8-foot minimum width blade, Backhoe (20, 000 lb or larger with 7.5-foot minimum width bucket), Wheel Loader (24, 000 lb or larger with 8.5-foot minimum width bucket), Bobcat Loader (6, 000 lb or larger with 5.5-foot minimum width bucket)
REQUIRED ATTACHMENTS
Fee schedule including rate per storm event and hourly rates per equipment, resume including list of at least two public agencies or corporate references, proposed arrive on-site response time, Submission Acknowledgement
- Submit to
- City of Sisters, City Recorder, 520 E. Cascade Avenue, PO Box 39, Sisters, OR 97759
- Duration
- 24 months
- Scope location
- Sisters, OR
Questions about this RFP
How do I respond to this RFP from City of Sisters?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is October 19, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: City of Sisters, City Recorder, 520 E. Cascade Avenue, PO Box 39, Sisters, OR 97759. For questions, contact Jackson Dumanch.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including City of Sisters in OR, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Jackson Dumanch at (541) 549-6022. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Truck with articulating 8-foot minimum width blade, Backhoe (20, 000 lb or larger with 7.5-foot minimum width bucket), Wheel Loader (24, 000 lb or larger with 8.5-foot minimum width bucket), Bobcat Loader (6, 000 lb or larger with 5.5-foot minimum width bucket). Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Proposed fee schedule and equipment (30 pts), Quality of resume/references (40 pts), Response times (30 pts)" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Sisters?
All active and historical solicitations from City of Sisters are tracked and searchable. As a city agency, City of Sisters regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 2 years. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Fee schedule including rate per storm event and hourly rates per equipment, resume including list of at least two public agencies or corporate references, proposed arrive on-site response time, Submis. Review the full document from City of Sisters for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Sisters, OR. Review the full solicitation for detailed scope requirements.