City of Seneca Payroll and Human Resources Information System RFP 2026
City of SenecaCity · Seneca, SC- Due
- May 12, 2026
- Deadline passed
- Posted
- Apr 15, 2026
- Primary contact
- Alena Pelfrey
- (864) 885-2710
The 30-second brief
The City of Seneca is soliciting proposals for a comprehensive, fully integrated Payroll and Human Resources Information System (HRIS) to modernize payroll processing, human resources recordkeeping, and ensure regulatory compliance. The system should integrate with the City's existing financial system (Incode).
System Functionality & Ease of Use, Implementation, Training & Support, Vendor Qualifications & References, Security, Compliance & Data Protection, Total Cost of Ownership (5-Year)
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Summary
The City of Seneca is soliciting proposals for a comprehensive, fully integrated Payroll and Human Resources Information System (HRIS) to modernize payroll processing, human resources recordkeeping, and ensure regulatory compliance.
The system should integrate with the City's existing financial system (Incode).
EVALUATION CRITERIA
7- System Functionality & Ease of Use
- Implementation
- Training & Support
- Vendor Qualifications & References
- Security
- Compliance & Data Protection
- Total Cost of Ownership (5-Year)
- Submit to
- 221 E. North 1st St, Seneca, SC 29678 (Hand Delivery); PO Box 4773, Seneca, SC 29679 (Mail)
- Scope location
- Seneca, South Carolina
Questions about this RFP
How do I respond to this RFP from City of Seneca?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is May 12, 2026. Submissions should be delivered to: 221 E. North 1st St, Seneca, SC 29678 (Hand Delivery); PO Box 4773, Seneca, SC 29679 (Mail). For questions, contact Alena Pelfrey.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including City of Seneca in SC, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Alena Pelfrey at (864) 885-2710. Questions and answers are typically shared with all prospective bidders.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "System Functionality & Ease of Use, Implementation, Training & Support, Vendor Qualifications & References, Security, Compliance & Data Protection, Total Cost of Ownership (5-Year)" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Seneca?
All active and historical solicitations from City of Seneca are tracked and searchable. As a city agency, City of Seneca regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. Review the full document from City of Seneca for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Seneca, South Carolina. Review the full solicitation for detailed scope requirements.