City of Sebastian - Server Room Modifications and New HVAC System Installation - 27-01-ITB (2026)
City of SebastianCity · Sebastian, FL- Due
- Nov 13, 2026
- 10 days left
- Posted
- Sep 25, 2026
The 30-second brief
The City of Sebastian is requesting sealed competitive bids for server room modifications and the installation of a new HVAC system per engineered drawings. A mandatory pre-bid meeting and site visit will be held on Tuesday, October 13, 2026, at 10:00 AM local time at the City of Sebastian Council Chambers, 1225 Main Street, Sebastian, FL 32958. Contractors must have an executed Non-Disclosure Agreement on file with the Procurement Division to view the site. A bid bond is required and must be submitted via Method 1 (Paper Bid Bond) or Method 2 (eBond). The submission deadline is November 13, 2026. Award will be made to the lowest responsive and responsible bidder meeting the stated requirements.
Lowest responsive and responsible bidder
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Summary
The City of Sebastian is requesting sealed competitive bids for server room modifications and the installation of a new HVAC system per engineered drawings.
A mandatory pre-bid meeting and site visit will be held on Tuesday, October 13, 2026, at 10:00 AM local time at the City of Sebastian Council Chambers, 1225 Main Street, Sebastian, FL 32958. Contractors must have an executed Non-Disclosure Agreement on file with the Procurement Division to view the site. A bid bond is required and must be submitted via Method 1 (Paper Bid Bond) or Method 2 (eBond). The submission deadline is November 13, 2026. Award will be made to the lowest responsive and responsible bidder meeting the stated requirements.
EVALUATION CRITERIA
Lowest responsive and responsible bidder
REQUIRED ATTACHMENTS
Bid Bond, Non-Disclosure Agreement
- Submit to
- https://cityofsebastian.bonfirehub.com/opportunities/255297
- Scope location
- Sebastian, FL
Questions about this ITB
How do I respond to this ITB from City of Sebastian?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is November 13, 2026. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: https://cityofsebastian.bonfirehub.com/opportunities/255297.
Can small businesses or minority-owned firms bid on this ITB?
Most government agencies, including City of Sebastian in FL, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the ITB submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Lowest responsive and responsible bidder" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Sebastian?
All active and historical solicitations from City of Sebastian are tracked and searchable. As a city agency, City of Sebastian regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
Is this solicitation still open for submissions?
Based on the posted deadline of November 13, 2026, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this ITB?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Bid Bond, Non-Disclosure Agreement. Review the full document from City of Sebastian for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Sebastian, FL. Review the full solicitation for detailed scope requirements.