City of San Rafael RFP: Community Engagement Consultant for Carnegie Library Reuse Planning 2026
City of San RafaelCity · San Rafael, CA- Due
- Oct 5, 2026
- Deadline passed
- Posted
- Sep 14, 2026
- Primary contact
- Daniel Avalos
- (415) 485-3057
The 30-second brief
The City of San Rafael is seeking proposals from qualified consulting firms or agencies to lead a community engagement process for the preservation and future reuse planning of the historic Carnegie Library building in Downtown San Rafael. The selected consultant will co-design and implement an engagement strategy involving two community meetings, a community survey, information analysis, a final report, and presentations to City staff, stakeholders, and City Council. Constructed in 1909 and funded via Measure P parcel tax provisions following the library's relocation to Albert Park, the project has an estimated budget of approximately $25,000. Proposals are due by October 5, 2026, at 5 pm PST, submitted via email as a single PDF to Daniel Avalos at [email protected], with interviews tentatively scheduled for mid-October.
Facilitate two community meetings; Design and launch a community survey; Gather, Organize, And analyze the information collected through community meetings and survey, Culminating in a final report; Present findings from the community engagement process to City staff, Stakeholders and, If requested, To City Council
Company Qualifications and Experience - 20 points, Pricing - 30 points
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Summary
The City of San Rafael is seeking proposals from qualified consulting firms or agencies to lead a community engagement process for the preservation and future reuse planning of the historic Carnegie Library building in Downtown San Rafael.
The selected consultant will co-design and implement an engagement strategy involving two community meetings, a community survey, information analysis, a final report, and presentations to City staff, stakeholders, and City Council. Constructed in 1909 and funded via Measure P parcel tax provisions following the library's relocation to Albert Park, the project has an estimated budget of approximately $25,000. Proposals are due by October 5, 2026, at 5 pm PST, submitted via email as a single PDF to Daniel Avalos at [email protected], with interviews tentatively scheduled for mid-October.
EVALUATION CRITERIA
Company Qualifications and Experience - 20 points, Pricing - 30 points
REQUIRED DELIVERABLES
4- Facilitate two community meetings
- Design and launch a community survey
- Gather, Organize, And analyze the information collected through community meetings and survey, Culminating in a final report
- Present findings from the community engagement process to City staff, Stakeholders and, If requested, To City Council
REQUIRED ATTACHMENTS
7- Company name, address, and contact information
- Brief history and overview of the firm including relevant experience
- Examples of similar community engagement services with references
- Qualifications of key personnel
- Detailed fee schedule or cost proposal
- Identification of any additional costs or expenses
- Statement that the Standard Professional Services Agreement and insurance requirements are acceptable
- Submit to
- [email protected]
- Scope location
- San Rafael, CA
Questions about this RFP
How do I respond to this RFP from City of San Rafael?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is October 5, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: [email protected]. For questions, contact Daniel Avalos.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including City of San Rafael in CA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Daniel Avalos at (415) 485-3057. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Facilitate two community meetings; Design and launch a community survey; Gather, Organize, And analyze the information collected through community meetings and survey, Culminating in a final report; Present findings from the community engagement process to City staff, Stakeholders and, If requested,. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Company Qualifications and Experience - 20 points, Pricing - 30 points" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of San Rafael?
All active and historical solicitations from City of San Rafael are tracked and searchable. As a city agency, City of San Rafael regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Company name, address, and contact information; Brief history and overview of the firm including relevant experience; Examples of similar community engagement services with references; Qualifications. Review the full document from City of San Rafael for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: San Rafael, CA. Review the full solicitation for detailed scope requirements.