City of San Rafael Local Vendor Priority Program RFP 2026
City of San RafaelCity · San Rafael, CA- Due
- Feb 16, 2026
- Deadline passed
- Posted
- Jan 12, 2026
- Contract term
- 1 year
- Primary contact
- Greg Minor
The 30-second brief
The City of San Rafael’s Community and Economic Development (CED) Department is soliciting proposals for the Local Vendor Priority Program. The selected consultant will provide bilingual technical assistance to at least twelve San Rafael-based mobile food vendors to navigate City and Marin County health and permitting compliance requirements. Additionally, the consultant will serve as the organizer for a recurring marketplace (food park) for vendors to sell food and merchandise from spring to fall 2026. Responsibilities include vendor recruitment, location securing, neighborhood engagement, marketing, and data collection for program evaluation. The City has identified a budget of $50,000 for this one-year pilot program. Proposals must be submitted via email to Greg Minor at [email protected] by February 16, 2026, at 5:00 p.m.
Vendor engagement and education, Compliance assistance, Marketplace management, Data collection for evaluation
Quality and completeness (5%), Experience with similar scope (20%), Project team experience (15%), Spanish language ability (15%), Project approach (20%), Availability (10%), Local familiarity (10%), References (5%)
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Summary
The City of San Rafael’s Community and Economic Development (CED) Department is soliciting proposals for the Local Vendor Priority Program.
The selected consultant will provide bilingual technical assistance to at least twelve San Rafael-based mobile food vendors to navigate City and Marin County health and permitting compliance requirements. Additionally, the consultant will serve as the organizer for a recurring marketplace (food park) for vendors to sell food and merchandise from spring to fall 2026. Responsibilities include vendor recruitment, location securing, neighborhood engagement, marketing, and data collection for program evaluation. The City has identified a budget of $50,000 for this one-year pilot program. Proposals must be submitted via email to Greg Minor at [email protected] by February 16, 2026, at 5:00 p.m.
EVALUATION CRITERIA
REQUIRED DELIVERABLES
4- Vendor engagement and education
- Compliance assistance
- Marketplace management
- Data collection for evaluation
REQUIRED ATTACHMENTS
4- Approach
- Budget and Schedule
- Project List
- Professional Services Agreement
REQUIRED STAFFING
Personnel, subconsultants
- Submit to
- [email protected]
- Scope location
- San Rafael, California
Questions about this RFP
How do I respond to this RFP from City of San Rafael?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is February 16, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: [email protected]. For questions, contact Greg Minor.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including City of San Rafael in CA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Greg Minor. Questions and answers are typically shared with all prospective bidders.
What staffing is required for this project?
This solicitation outlines specific staffing requirements. The required roles include: Personnel, subconsultants. Proposers should demonstrate relevant qualifications and experience for each required role.
What are the key deliverables?
The solicitation specifies the following deliverables: Vendor engagement and education, Compliance assistance, Marketplace management, Data collection for evaluation. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Quality and completeness (5%), Experience with similar scope (20%), Project team experience (15%), Spanish language ability (15%), Project approach (20%), Availability (10%), Local familiarity (10%),..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of San Rafael?
All active and historical solicitations from City of San Rafael are tracked and searchable. As a city agency, City of San Rafael regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Approach, Budget and Schedule, Project List, Professional Services Agreement. Additionally, proposals should address staffing requirements as outlined in the solicitation. Review the full document from City of San Rafael for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: San Rafael, California. Review the full solicitation for detailed scope requirements.