City of San Rafael RFP - Local Vendor Priority Program 2026
City of San RafaelCity · San Rafael, CA- Due
- Feb 16, 2026
- Deadline passed
- Posted
- Jan 12, 2026
- Contract term
- 1 year
- Primary contact
- Greg Minor
The 30-second brief
The City of San Rafael is seeking one or more consultants for the Local Vendor Priority Program to engage San Rafael-based mobile vendors, assist with compliance requirements, and manage a recurring marketplace for food and merchandise from spring to fall 2026. The scope includes educating at least twelve resident mobile vendors on the new mobile vending permit program, identifying and addressing compliance challenges with County Health and City permitting, collaborating with regulating authorities, managing market locations, and gathering data on vendor participation, permits obtained, and economic impact. The $50,000 pilot program aims to reduce accessibility conflicts and support local entrepreneurship under San Rafael Municipal Code 10.50. Proposals are due by February 16, 2026, at 5:00 p.m., with questions due by February 2, 2026. Evaluation criteria include project approach, project team and organizational experience, Spanish language capability, availability, and familiarity with San Rafael and Marin County issues.
Engage at least twelve San Rafael residents that operate as mobile vendors, Manage a recurring marketplace for San Rafael vendors to sell food and merchandise throughout the spring, Summer, And fall of 2026, Gather data on vendors participating in the Local Vending Priority Program including number of vendors, Permits obtained, And economic impact of participation.
Quality and completeness of the proposal 5%, Experience completing projects of similar scope and complexity 20%, Experience of the proposed project team members 15%, Ability to provide services in Spanish 15%, Approach to project and demonstrated understanding of the work to be performed 20%, Availability to perform the work required 10%, Familiarity with issues and agencies in San Rafael and Marin County 10%, References 5%
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Summary
The City of San Rafael is seeking one or more consultants for the Local Vendor Priority Program to engage San Rafael-based mobile vendors, assist with compliance requirements, and manage a recurring marketplace for food and merchandise from spring to fall 2026.
The scope includes educating at least twelve resident mobile vendors on the new mobile vending permit program, identifying and addressing compliance challenges with County Health and City permitting, collaborating with regulating authorities, managing market locations, and gathering data on vendor participation, permits obtained, and economic impact. The $50,000 pilot program aims to reduce accessibility conflicts and support local entrepreneurship under San Rafael Municipal Code 10.50. Proposals are due by February 16, 2026, at 5:00 p.m., with questions due by February 2, 2026. Evaluation criteria include project approach, project team and organizational experience, Spanish language capability, availability, and familiarity with San Rafael and Marin County issues.
EVALUATION CRITERIA
Quality and completeness of the proposal 5%, Experience completing projects of similar scope and complexity 20%, Experience of the proposed project team members 15%, Ability to provide services in Spanish 15%, Approach to project and demonstrated understanding of the work to be performed 20%, Availability to perform the work required 10%, Familiarity with issues and agencies in San Rafael and Marin County 10%, References 5%
REQUIRED DELIVERABLES
Engage at least twelve San Rafael residents that operate as mobile vendors, Manage a recurring marketplace for San Rafael vendors to sell food and merchandise throughout the spring, Summer, And fall of 2026, Gather data on vendors participating in the Local Vending Priority Program including number of vendors, Permits obtained, And economic impact of participation.
REQUIRED ATTACHMENTS
Standard Professional Services Agreement, Insurance Requirements
- Submit to
- [email protected]
- Scope location
- San Rafael, CA
Questions about this RFP
How do I respond to this RFP from City of San Rafael?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is February 16, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: [email protected]. For questions, contact Greg Minor.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including City of San Rafael in CA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Greg Minor. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Engage at least twelve San Rafael residents that operate as mobile vendors, Manage a recurring marketplace for San Rafael vendors to sell food and merchandise throughout the spring, Summer, And fall of 2026, Gather data on vendors participating in the Local Vending Priority Program including number. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Quality and completeness of the proposal 5%, Experience completing projects of similar scope and complexity 20%, Experience of the proposed project team members 15%, Ability to provide services in Spa..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of San Rafael?
All active and historical solicitations from City of San Rafael are tracked and searchable. As a city agency, City of San Rafael regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Standard Professional Services Agreement, Insurance Requirements. Review the full document from City of San Rafael for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: San Rafael, CA. Review the full solicitation for detailed scope requirements.