City of Salem - Interpretive Planning and Historical Research Services - RFP No. 256134 - Fairview Park Phase 1
City of SalemCity · Salem, OR- Due
- Jun 26, 2026
- Deadline passed
- Posted
- May 29, 2026
- Primary contact
- Shawna Self
- (503) 588-6445
The 30-second brief
The City of Salem is requesting proposals for interpretive planning, historical research, oral history collection, and interpretive content development services for the Fairview Park Interpretive Space, Phase 1. The project involves literature review, archival research, field reconnaissance, tribal engagement, public engagement, interpretive plan framework development, and implementation and evaluation planning. Named locations and assets include Fairview Park, Lindburg Road SE, and the former LeBreton Hall, focusing on Indigenous Kalapuya homelands, early Euro-American settlement, and the former Fairview Training Center (1907-2000). Submission deadline is June 26, 2026, at 4:00 PM local time via Equity Hub's Bid Locker. Errors and Omissions Liability Insurance Coverage and commercial general liability insurance of not less than $2,000,000 are required. Proposals will be evaluated based on team qualifications, interpretive planning experience, tribal engagement, public engagement, cost proposal, and methodology.
Team qualifications (10), Demonstrated experience with interpretive planning (10), Approach to interpretive planning and trauma-informed interpretation (10), Experience working with Tribal governments and culturally sensitive histories (15), Public engagement approach (15), Quality of proposed strategy, methodology, and understanding of project complexities (30), Experience with media and past work examples (10), Ability to meet schedule constraints (10), Cost Proposal (30), References (10)
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Summary
The City of Salem is requesting proposals for interpretive planning, historical research, oral history collection, and interpretive content development services for the Fairview Park Interpretive Space, Phase 1.
The project involves literature review, archival research, field reconnaissance, tribal engagement, public engagement, interpretive plan framework development, and implementation and evaluation planning. Named locations and assets include Fairview Park, Lindburg Road SE, and the former LeBreton Hall, focusing on Indigenous Kalapuya homelands, early Euro-American settlement, and the former Fairview Training Center (1907-2000). Submission deadline is June 26, 2026, at 4:00 PM local time via Equity Hub's Bid Locker. Errors and Omissions Liability Insurance Coverage and commercial general liability insurance of not less than $2,000,000 are required. Proposals will be evaluated based on team qualifications, interpretive planning experience, tribal engagement, public engagement, cost proposal, and methodology.
EVALUATION CRITERIA
REQUIRED ATTACHMENTS
11- Cover letter
- Team qualifications
- Approach to interpretive planning and trauma-informed interpretation
- Approach to Tribal engagement and oral history collection
- Public engagement strategy and timeline
- Proposed strategy for development of specific historical and cultural content
- Experience with various media and signage materials
- Examples of past interpretive work
- Proposed draft schedule
- Cost proposal
- Three (3) References
- Submit to
- https://bidlocker.us/a/salem_or/BidLocker
- Scope location
- Salem, OR
Questions about this RFP
How do I respond to this RFP from City of Salem?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is June 26, 2026. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: https://bidlocker.us/a/salem_or/BidLocker. For questions, contact Shawna Self.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including City of Salem in OR, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Shawna Self at (503) 588-6445. Questions and answers are typically shared with all prospective bidders.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Team qualifications (10), Demonstrated experience with interpretive planning (10), Approach to interpretive planning and trauma-informed interpretation (10), Experience working with Tribal governments..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Salem?
All active and historical solicitations from City of Salem are tracked and searchable. As a city agency, City of Salem regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Cover letter, Team qualifications, Approach to interpretive planning and trauma-informed interpretation, Approach to Tribal engagement and oral history collection, Public engagement strategy and timel. Review the full document from City of Salem for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Salem, OR. Review the full solicitation for detailed scope requirements.