City of Salem - HVAC Replacement CC Media 1st Floor & IT 2nd Floor - Bid No. 267094 (2026)
City of SalemCity · Salem, OR- Due
- Dec 1, 2026
- 24 days left
- Posted
- Nov 2, 2026
- Primary contact
- Jennifer Bartels
- (503) 763-3455
The 30-second brief
City of Salem invites bids for the HVAC replacement and rooftop unit installation project covering CC Media 1st Floor at 575 Trade St. and IT 2nd Floor at 295 Church St. The work involves removal, disposal, and installation of a 30-ton packaged rooftop HVAC unit and a 35-ton rooftop HVAC complete system, including duct modifications, curb adapters, roof work, electrical modifications, and fire alarm integration. Submission deadline is December 1, 2026, at 2:30 PM, via Equity Hub’s Bid Locker. A mandatory pre-bid conference is scheduled for November 10, 2026, at 9:00 AM at 295 Church St. SE, Salem, OR.
1st Floor 575 Trade St. (CC Media) 30-ton HVAC Complete System, 2nd Floor 295 Church St. (IT) 35-ton HVAC Complete System
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Summary
City of Salem invites bids for the HVAC replacement and rooftop unit installation project covering CC Media 1st Floor at 575 Trade St. and IT 2nd Floor at 295 Church St.
The work involves removal, disposal, and installation of a 30-ton packaged rooftop HVAC unit and a 35-ton rooftop HVAC complete system, including duct modifications, curb adapters, roof work, electrical modifications, and fire alarm integration. Submission deadline is December 1, 2026, at 2:30 PM, via Equity Hub’s Bid Locker. A mandatory pre-bid conference is scheduled for November 10, 2026, at 9:00 AM at 295 Church St. SE, Salem, OR.
REQUIRED DELIVERABLES
1st Floor 575 Trade St. (CC Media) 30-ton HVAC Complete System, 2nd Floor 295 Church St. (IT) 35-ton HVAC Complete System
REQUIRED ATTACHMENTS
3- Required Bid security
- Section 00435 Contractor Disclosure Form
- Section 00436 First-Tier Subcontractor Disclosure Form
- Submit to
- https://bidlocker.us/a/salem_or/BidLocker
- Scope location
- Salem, OR
Questions about this BID
How do I respond to this Bid from City of Salem?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is December 1, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: https://bidlocker.us/a/salem_or/BidLocker. For questions, contact Jennifer Bartels.
Can small businesses or minority-owned firms bid on this Bid?
Most government agencies, including City of Salem in OR, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the Bid submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Jennifer Bartels at (503) 763-3455. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: 1st Floor 575 Trade St. (CC Media) 30-ton HVAC Complete System, 2nd Floor 295 Church St. (IT) 35-ton HVAC Complete System. Proposals should clearly address how each deliverable will be met.
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Where can I find more RFPs from City of Salem?
All active and historical solicitations from City of Salem are tracked and searchable. As a city agency, City of Salem regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
Is this solicitation still open for submissions?
Based on the posted deadline of December 1, 2026, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this Bid?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Required Bid security, Section 00435 Contractor Disclosure Form, Section 00436 First-Tier Subcontractor Disclosure Form. Review the full document from City of Salem for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Salem, OR. Review the full solicitation for detailed scope requirements.