City of Salem - Charlotte Forten Park Vendor & Entertainment Manager - RFP No. 26-53-LGL (2026)
City of SalemCity · Salem, MA- Due
- Apr 14, 2026
- Deadline passed
- Posted
- Mar 30, 2026
- Contract term
- 1 year
- Primary contact
- Anthony Delaney
- (978) 619-5695
The 30-second brief
The City of Salem seeks proposals from qualified organizations to provide vendor management and entertainment services for the activation of Charlotte Forten Park from September 12 through November 1, 2026. The scope of work includes soliciting and selecting retail and food/alcohol vendors, managing setup and breakdown, working with musicians and entertainers including a mandatory stage and band for Halloween on October 31, coordinating with city officials, and collecting vendor fees. Vendors may occupy between 10 and 25 10x10-foot spaces at Charlotte Forten Park in Salem, Massachusetts. The procurement is conducted pursuant to M.G.L. ch. 30B, sec. 6, with proposals due by April 14, 2026, at 11:00 AM. Requirements include a price proposal, non-price technical proposal, vendor management experience, insurance coverage, and required compliance forms.
Experience in vendor management, vendor management experience of designated staff for Salem's Haunted Happenings, ability to screen and select suitable vendors, availability of public materials in multiple languages, price
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Summary
The City of Salem seeks proposals from qualified organizations to provide vendor management and entertainment services for the activation of Charlotte Forten Park from September 12 through November 1, 2026.
The scope of work includes soliciting and selecting retail and food/alcohol vendors, managing setup and breakdown, working with musicians and entertainers including a mandatory stage and band for Halloween on October 31, coordinating with city officials, and collecting vendor fees. Vendors may occupy between 10 and 25 10x10-foot spaces at Charlotte Forten Park in Salem, Massachusetts. The procurement is conducted pursuant to M.G.L. ch. 30B, sec. 6, with proposals due by April 14, 2026, at 11:00 AM. Requirements include a price proposal, non-price technical proposal, vendor management experience, insurance coverage, and required compliance forms.
EVALUATION CRITERIA
5- Experience in vendor management
- Vendor management experience of designated staff for Salem's Haunted Happenings
- Ability to screen and select suitable vendors
- Availability of public materials in multiple languages
- Price
REQUIRED ATTACHMENTS
8- Completed Cover Sheet
- Checklist
- Price Proposal Form
- Non-Price Proposal
- Signed Certificate of Non-Collusion
- Signed Tax Compliance Certification
- Signed Certificate as to Corporate Bidder
- Acknowledgement of Addenda
- Submit to
- Office of the Purchasing Agent, 93 Washington Street, 2nd Floor, Salem, MA 01970
- Duration
- 36 months
- Scope location
- Salem, MA
Questions about this RFP
How do I respond to this RFP from City of Salem?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is April 14, 2026. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: Office of the Purchasing Agent, 93 Washington Street, 2nd Floor, Salem, MA 01970. For questions, contact Anthony Delaney.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including City of Salem in MA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Anthony Delaney at (978) 619-5695. Questions and answers are typically shared with all prospective bidders.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Experience in vendor management, vendor management experience of designated staff for Salem's Haunted Happenings, ability to screen and select suitable vendors, availability of public materials in mul..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Salem?
All active and historical solicitations from City of Salem are tracked and searchable. As a city agency, City of Salem regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Completed Cover Sheet, Checklist, Price Proposal Form, Non-Price Proposal, Signed Certificate of Non-Collusion, Signed Tax Compliance Certification, Signed Certificate as to Corporate Bidder, Acknowle. Review the full document from City of Salem for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Salem, MA. Review the full solicitation for detailed scope requirements.
