City of Salem Athletic Fields Turf Maintenance RFP 2026-017
City of SalemCity · Salem, VA- Due
- Feb 27, 2026
- Deadline passed
- Posted
- Feb 2, 2026
- Primary contact
- Benjamin Denton
- (540) 375-3063
The 30-second brief
The City of Salem, Virginia, is requesting sealed proposals from qualified Contractors for all labor, materials, and equipment needed for Athletic Field Turf Maintenance, in accordance with Invitation to Bid (RFP) # 2026-017.
Quality of plan to assist the City of Salem in meeting its goal of providing superior turf, considering safety, playability, and aesthetics, while adhering to the NMP; Offeror's credentials (Relevant experience, qualifications, and success in providing the goods and services outlined in this RFP); Offeror's references from clients, which are comparable to the City of Salem in regard to superior standards; Financial proposal including but not limited to warranty, discounts, add-on services and other charges; Quality of Proposal and Overall Responsiveness of Offeror and adequacy of information provided; Proposal includes all requested and required information listed in this RFP
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Summary
The City of Salem, Virginia, is requesting sealed proposals from qualified Contractors for all labor, materials, and equipment needed for Athletic Field Turf Maintenance, in accordance with Invitation to Bid (RFP) # 2026-017.
EVALUATION CRITERIA
Quality of plan to assist the City of Salem in meeting its goal of providing superior turf, considering safety, playability, and aesthetics, while adhering to the NMP; Offeror's credentials (Relevant experience, qualifications, and success in providing the goods and services outlined in this RFP); Offeror's references from clients, which are comparable to the City of Salem in regard to superior standards; Financial proposal including but not limited to warranty, discounts, add-on services and other charges; Quality of Proposal and Overall Responsiveness of Offeror and adequacy of information provided; Proposal includes all requested and required information listed in this RFP
REQUIRED ATTACHMENTS
5- Attachment A: List of Locations
- Attachment B: City of Salem
- Virgina Nutrient Management Plan
- Attachment C: Reference Contact Form
- Attachment D: Proprietary Information Form
- Submit to
- 114 North Broad Street, Salem, VA 24153
- Scope location
- Salem, Virginia
Questions about this RFP
How do I respond to this RFP from City of Salem?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is February 27, 2026. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: 114 North Broad Street, Salem, VA 24153. For questions, contact Benjamin Denton.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including City of Salem in VA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Benjamin Denton at (540) 375-3063. Questions and answers are typically shared with all prospective bidders.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Quality of plan to assist the City of Salem in meeting its goal of providing superior turf, considering safety, playability, and aesthetics, while adhering to the NMP; Offeror's credentials (Relevant..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Salem?
All active and historical solicitations from City of Salem are tracked and searchable. As a city agency, City of Salem regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Attachment A: List of Locations, Attachment B: City of Salem, Virgina Nutrient Management Plan, Attachment C: Reference Contact Form, Attachment D: Proprietary Information Form. Review the full document from City of Salem for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Salem, Virginia. Review the full solicitation for detailed scope requirements.