City of Saco City Services Civic Platform RFP 2026
City of SacoCity · Saco, ME- Due
- Feb 3, 2026
- Deadline passed
- Posted
- Jan 5, 2026
- Duration
- 12 months
- Primary contact
- Ryan Pinheiro
- (207) 282-4191
The 30-second brief
The City of Saco is soliciting proposals to modernize permitting, licensing, and planning through a cloud-based City Services Civic Platform. Proposals are due by February 3, 2026.
Executive summary, Company background, Project plan, Itemized pricing, API capabilities, References, Sample contract/SLA
Company Background and Municipal Experience, Functional Capabilities, Technical Architecture and Security, API and Integration, Document Management, Accessibility Compliance, Reporting and Analytics, Disaster Recovery, Mobile Application, Support and SLAs, User Roles, AI and Automation, Collaboration Tools, Public Engagement, Compliance, Implementation Timeline, Pricing, References
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Summary
The City of Saco is soliciting proposals to modernize permitting, licensing, and planning through a cloud-based City Services Civic Platform. Proposals are due by February 3, 2026.
EVALUATION CRITERIA
18- Company Background and Municipal Experience
- Functional Capabilities
- Technical Architecture and Security
- API and Integration
- Document Management
- Accessibility Compliance
- Reporting and Analytics
- Disaster Recovery
- Mobile Application
- Support and SLAs
- User Roles
- AI and Automation
- Collaboration Tools
- Public Engagement
- Compliance
- Implementation Timeline
- Pricing
- References
REQUIRED DELIVERABLES
7- Executive summary
- Company background
- Project plan
- Itemized pricing
- API capabilities
- References
- Sample contract/SLA
REQUIRED ATTACHMENTS
3- Sample Contract
- Service Level Agreement
- Vendor Evaluation Matrix
- Submit to
- 300 Main Street, Saco, Maine, 04072
- Scope location
- Saco, ME
Questions about this RFP
How do I respond to this RFP from City of Saco?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is February 3, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: 300 Main Street, Saco, Maine, 04072. For questions, contact Ryan Pinheiro.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including City of Saco in ME, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Ryan Pinheiro at (207) 282-4191. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Executive summary, Company background, Project plan, Itemized pricing, API capabilities, References, Sample contract/SLA. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Company Background and Municipal Experience, Functional Capabilities, Technical Architecture and Security, API and Integration, Document Management, Accessibility Compliance, Reporting and Analytics,..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Saco?
All active and historical solicitations from City of Saco are tracked and searchable. As a city agency, City of Saco regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 12 months. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Sample Contract, Service Level Agreement, Vendor Evaluation Matrix. Review the full document from City of Saco for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Saco, ME. Review the full solicitation for detailed scope requirements.