City of River Falls - Yard Waste Site Grinding Services Request for Proposals 2026
City of River FallsCity · River Falls, WI- Due
- Oct 12, 2026
- Deadline passed
- Posted
- Sep 21, 2026
- Contract term
- 3 years
- Primary contact
- Erica Ellefson
- (715) 425-0909
The 30-second brief
The City of River Falls, Wisconsin is soliciting proposals from qualified contractors to provide labor, equipment, and materials for yard waste drop site grinding services at the City Yard Waste Drop Site located at 901 W. Locust St. The work includes grinding tree debris into 3"-4" mulch pieces, double grinding tree debris upon request, handling yard waste consisting of leaves, grass clippings, and non-woody plants, and hauling away/disposing of finished ground materials at the City's discretion. The initial contract term is three years commencing December 1, 2026, with one optional two-year extension. Proposals are due by 12:00 p.m. on Monday, October 12, 2026, and must be emailed in a single PDF to Public Works Manager Erica Ellefson. Clarifications are due October 2, 2026. Evaluation criteria include Yard Waste Grinding Service Experience (25%), Proposal Cost (50%), and References (25%).
Provide yard waste drop site grinding services each December; Mobilize grinding equipment at 901 W. Locust St.; Grind and pile together yard waste and tree debris to 3"-4" mulch pieces piled separately; Double grind tree debris at City's request; Haul away finished ground tree debris mulch and yard waste; Clean up site to its original condition
Yard Waste Grinding Service Experience (25), Proposal Cost (50), Provide a Minimum of three References (25)
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Summary
The City of River Falls, Wisconsin is soliciting proposals from qualified contractors to provide labor, equipment, and materials for yard waste drop site grinding services at the City Yard Waste Drop Site located at 901 W. Locust St.
The work includes grinding tree debris into 3"-4" mulch pieces, double grinding tree debris upon request, handling yard waste consisting of leaves, grass clippings, and non-woody plants, and hauling away/disposing of finished ground materials at the City's discretion. The initial contract term is three years commencing December 1, 2026, with one optional two-year extension. Proposals are due by 12:00 p.m. on Monday, October 12, 2026, and must be emailed in a single PDF to Public Works Manager Erica Ellefson. Clarifications are due October 2, 2026. Evaluation criteria include Yard Waste Grinding Service Experience (25%), Proposal Cost (50%), and References (25%).
EVALUATION CRITERIA
REQUIRED DELIVERABLES
6- Provide yard waste drop site grinding services each December
- Mobilize grinding equipment at 901 W. Locust St
- Grind and pile together yard waste and tree debris to 3"-4" mulch pieces piled separately
- Double grind tree debris at City's request
- Haul away finished ground tree debris mulch and yard waste
- Clean up site to its original condition
REQUIRED ATTACHMENTS
4- Cover Letter
- Pricing Proposal
- Contractor Contract
- Certificate of Insurance
REQUIRED STAFFING
3- Submit to
- [email protected]
- Duration
- 60 months
- Scope location
- River Falls, WI
Questions about this RFP
How do I respond to this RFP from City of River Falls?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is October 12, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: [email protected]. For questions, contact Erica Ellefson.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including City of River Falls in WI, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Erica Ellefson at (715) 425-0909. Questions and answers are typically shared with all prospective bidders.
What staffing is required for this project?
This solicitation outlines specific staffing requirements. The required roles include: Grinding, Front End Loader, bucket and operator. Proposers should demonstrate relevant qualifications and experience for each required role.
What are the key deliverables?
The solicitation specifies the following deliverables: Provide yard waste drop site grinding services each December; Mobilize grinding equipment at 901 W. Locust St.; Grind and pile together yard waste and tree debris to 3"-4" mulch pieces piled separately; Double grind tree debris at City's request; Haul away finished ground tree debris mulch and yard. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Yard Waste Grinding Service Experience (25), Proposal Cost (50), Provide a Minimum of three References (25)" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of River Falls?
All active and historical solicitations from City of River Falls are tracked and searchable. As a city agency, City of River Falls regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 3 years. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Cover Letter, Pricing Proposal, Contractor Contract, Certificate of Insurance. Additionally, proposals should address staffing requirements as outlined in the solicitation. Review the full document from City of River Falls for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: River Falls, WI. Review the full solicitation for detailed scope requirements.