City of Rio Vista Shade Sails and Structure Installation RFP #PW2026-XXX
City of Rio VistaCity · Rio Vista, CA- Due
- Feb 5, 2026
- Deadline passed
- Posted
- Dec 15, 2025
- Primary contact
- Krystine Ball
The 30-second brief
Seeking proposals for the turnkey design, engineering, fabrication, and installation of nine shade sails and one shade structure at multiple park locations. Project aims to enhance recreational spaces by providing durable, aesthetically pleasing, and code-compliant shade structures. Proposals due February 5, 2026.
Nine tensioned shade sails and one steel shade structure, including design, engineering, permitting, fabrication, materials, and installation. Fully functional, safe, and compliant turnkey final product.
Qualifications, experience, and costs presented in the RFP. Specific criteria include Meeting Minimum Qualifications, Proposal Clarity, Cost Proposal, Methodology, Qualifications and Staff, Reference Check, and potentially Interview.
Hear what Rio Vista plans next before it's posted.
Get alerts freeFree account · 30-second setup · No credit card
Summary
Seeking proposals for the turnkey design, engineering, fabrication, and installation of nine shade sails and one shade structure at multiple park locations.
Project aims to enhance recreational spaces by providing durable, aesthetically pleasing, and code-compliant shade structures. Proposals due February 5, 2026.
EVALUATION CRITERIA
Qualifications, experience, and costs presented in the RFP. Specific criteria include Meeting Minimum Qualifications, Proposal Clarity, Cost Proposal, Methodology, Qualifications and Staff, Reference Check, and potentially Interview.
REQUIRED DELIVERABLES
7- Nine tensioned shade sails and one steel shade structure
- Including design
- Engineering
- Permitting
- Fabrication
- Materials
- Installation
Fully functional, safe, and compliant turnkey final product.
REQUIRED ATTACHMENTS
8- Exhibit A: Scope of Work
- Exhibit B: Terms and Conditions
- Bid Proposal
- Notice Inviting Bids and Instructions to Bidders
- All Bid Addenda
- Non-Collusion Declaration
- Subcontractor Form
- Proposal Form (Exhibit A)
- Submit to
- 1 Main Street, Rio Vista, CA 94571 (mail) or [email protected] (email)
- Scope location
- Multiple park locations within the City of Rio Vista
Questions about this RFP
How do I respond to this RFP from City of Rio Vista?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is February 5, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: 1 Main Street, Rio Vista, CA 94571 (mail) or [email protected] (email). For questions, contact Krystine Ball.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including City of Rio Vista in CA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Krystine Ball. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Nine tensioned shade sails and one steel shade structure, including design, engineering, permitting, fabrication, materials, and installation. Fully functional, safe, and compliant turnkey final product.. Proposals should clearly address how each deliverable will be met.
Show 4 more questions
What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Qualifications, experience, and costs presented in the RFP. Specific criteria include Meeting Minimum Qualifications, Proposal Clarity, Cost Proposal, Methodology, Qualifications and Staff, Reference..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Rio Vista?
All active and historical solicitations from City of Rio Vista are tracked and searchable. As a city agency, City of Rio Vista regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Exhibit A: Scope of Work, Exhibit B: Terms and Conditions, Bid Proposal, Notice Inviting Bids and Instructions to Bidders, All Bid Addenda, Non-Collusion Declaration, Subcontractor Form, Proposal Form. Review the full document from City of Rio Vista for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Multiple park locations within the City of Rio Vista. Review the full solicitation for detailed scope requirements.