City of Richmond Hill Annual Contract for Disaster Debris Monitoring Services RFP
City of Richmond HillCity · Richmond Hill, GA- Due
- Mar 3, 2026
- Deadline passed
- Posted
- Jan 26, 2026
- Contract term
- 1 year
- Primary contact
- Kristen Achtziger
- (912) 445-0050
The 30-second brief
The City of Richmond Hill is soliciting proposals from qualified firms to provide disaster debris monitoring services. This includes contract compliance supervision and inspection related to disaster debris removal and disposal contractors. Services are to be in compliance with FEMA guidance and applicable regulations.
Disaster debris monitoring services, Including contract compliance supervision and inspection, Damage assessment, Environmental assessment/permitting, Emergency planning and response, Field monitoring, Grant management, And other services as ordered. Specific services include providing trained debris monitors, Project manager, Operations manager, FEMA coordinator, Field supervisor, Daily briefings, Work progress, Staffing, Site permitting, Consulting on permit requirements, Participation in Emergency Operations Center Debris Group, Scheduling, Hiring/training/managing field staff, Implementing and maintaining a disaster debris management system, Monitoring contractor operations, Staffing a Debris Call Center, Safety inspections, Certifying contractor vehicles, Entering load tickets, Digitizing source documentation, Furnishing and operating an automated/electronic debris tracking system, Developing daily operational reports, Developing maps/GIS applications, Reviewing/reconciling contractor invoices, Preparing project worksheets for reimbursement, And providing a Final Report.
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Summary
The City of Richmond Hill is soliciting proposals from qualified firms to provide disaster debris monitoring services.
This includes contract compliance supervision and inspection related to disaster debris removal and disposal contractors. Services are to be in compliance with FEMA guidance and applicable regulations.
REQUIRED DELIVERABLES
8- Disaster debris monitoring services
- Including contract compliance supervision and inspection
- Damage assessment
- Environmental assessment/permitting
- Emergency planning and response
- Field monitoring
- Grant management
- Other services as ordered
Specific services include providing trained debris monitors, Project manager, Operations manager, FEMA coordinator, Field supervisor, Daily briefings, Work progress, Staffing, Site permitting, Consulting on permit requirements, Participation in Emergency Operations Center Debris Group, Scheduling, Hiring/training/managing field staff, Implementing and maintaining a disaster debris management system, Monitoring contractor operations, Staffing a Debris Call Center, Safety inspections, Certifying contractor vehicles, Entering load tickets, Digitizing source documentation, Furnishing and operating an automated/electronic debris tracking system, Developing daily operational reports, Developing maps/GIS applications, Reviewing/reconciling contractor invoices, Preparing project worksheets for reimbursement, And providing a Final Report.
REQUIRED ATTACHMENTS
22- Instructions to Proposers
- General Terms
- Conditions and Exceptions
- Proposal Form
- Surety Requirements
- Performance Bond
- Payment Bond
- Certificate of Insurance
- W-9
- Legal Notice
- Exception Sheet
- Drug Free Workplace Certification
- Promise of Non-Discrimination Statement
- Contractor Affidavit & Agreement (E-Verify)
- Disclosure of Responsibility Statement
- Subcontractor Affidavit & Agreement (if applicable)
- Firms Certification Regarding Debarment
- Suspension
- Ineligibility and Voluntary Exclusion
- Affidavit Regarding Lobbying
- Addendum 1
- Addendum 2
REQUIRED STAFFING
14- Scope location
- Richmond Hill, Georgia
Questions about this RFP
How do I respond to this RFP from City of Richmond Hill?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is March 3, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. For questions, contact Kristen Achtziger.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including City of Richmond Hill in GA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Kristen Achtziger at (912) 445-0050. Questions and answers are typically shared with all prospective bidders.
What staffing is required for this project?
This solicitation outlines specific staffing requirements. The required roles include: Project Manager, Operations Manager, FEMA Coordination, Field Supervisor, Debris Site/Tower Monitor, Environmental Specialist, Project Inspector (Citizens Site Monitor), Load Ticket Data Entry Clerks (QA/QC), Billing/Invoice Analyst, Project Assistant, Field Coordinator (Crew Monitor), Assistance Co. Proposers should demonstrate relevant qualifications and experience for each required role.
What are the key deliverables?
The solicitation specifies the following deliverables: Disaster debris monitoring services, Including contract compliance supervision and inspection, Damage assessment, Environmental assessment/permitting, Emergency planning and response, Field monitoring, Grant management, And other services as ordered. Specific services include providing trained debri. Proposals should clearly address how each deliverable will be met.
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Where can I find more RFPs from City of Richmond Hill?
All active and historical solicitations from City of Richmond Hill are tracked and searchable. As a city agency, City of Richmond Hill regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Instructions to Proposers, General Terms, Conditions and Exceptions, Proposal Form, Surety Requirements, Performance Bond, Payment Bond, Certificate of Insurance, W-9, Legal Notice, Exception Sheet, D. Additionally, proposals should address staffing requirements as outlined in the solicitation. Review the full document from City of Richmond Hill for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Richmond Hill, Georgia. Review the full solicitation for detailed scope requirements.