City of Redwood Meeting Facilitation Services RFP 2025
City of RedwoodCity · Redwood City, CA- Due
- Nov 26, 2025
- Deadline passed
- Primary contact
- Deanna La Croix
- (650) 780-7000
The 30-second brief
The City of Redwood is soliciting proposals from qualified consultants for meeting facilitation services to begin in early 2026. The selected consultant will be responsible for the design, preparation, and facilitation of public meetings intended to assist the City Council in establishing its strategic plan. The scope of work is located in San Mateo, CA. Proposals must be submitted by November 26, 2025, at 5:00 PM to the City's Middlefield Road address. For inquiries, contact Deanna La Croix at 650-780-7000.
Design of meetings, Preparation for meetings, Facilitation of public meetings
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Summary
The City of Redwood is soliciting proposals from qualified consultants for meeting facilitation services to begin in early 2026.
The selected consultant will be responsible for the design, preparation, and facilitation of public meetings intended to assist the City Council in establishing its strategic plan. The scope of work is located in San Mateo, CA. Proposals must be submitted by November 26, 2025, at 5:00 PM to the City's Middlefield Road address. For inquiries, contact Deanna La Croix at 650-780-7000.
REQUIRED DELIVERABLES
3- Design of meetings
- Preparation for meetings
- Facilitation of public meetings
- Submit to
- 1017 Middlefield Rd P.O. Box 391, Redwood City, CA, 94063
- Scope location
- San Mateo, CA
Questions about this RFP
How do I respond to this RFP from City of Redwood?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is November 26, 2025. The solicitation specifies required deliverables that must be addressed in your response. Submissions should be delivered to: 1017 Middlefield Rd P.O. Box 391, Redwood City, CA, 94063. For questions, contact Deanna La Croix.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including City of Redwood in CA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Deanna La Croix at (650) 780-7000. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Design of meetings, Preparation for meetings, Facilitation of public meetings. Proposals should clearly address how each deliverable will be met.
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Where can I find more RFPs from City of Redwood?
All active and historical solicitations from City of Redwood are tracked and searchable. As a city agency, City of Redwood regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. Review the full document from City of Redwood for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: San Mateo, CA. Review the full solicitation for detailed scope requirements.