City of Providence - Furniture Provider for Five New PK-8 Schools RFP 54847 (2026)
City of ProvidenceCity · Providence, RI- Due
- Nov 2, 2026
- 3 days left
- Posted
- Oct 5, 2026
The 30-second brief
The City of Providence is requesting proposals from qualified Furniture Providers for the procurement, delivery, assembly, installation, coordination, storage, temporary protection, and closeout of Furniture, Fixtures and Equipment (FF&E) for five new Pre-K through Grade 8 school projects in Providence, RI. The five new elementary schools included are Robert F. Kennedy Elementary School, Harry Kizirian Elementary School, Mary E. Fogarty Elementary School, Asa Messer/W. Broadway Elementary School, and Lima Stuart Elementary School. The scope requires complete FF&E packages, product submittals, strict adherence to basis-of-design specifications, delivery logistics, on-site project management, BCI background checks, and compliance with MBE/WBE participation goals of 10% MBE and 10% WBE. Proposals are due by November 2, 2026, at 2:00 PM, with questions due by October 22, 2026, at 12:00 PM.
Responsiveness and responsibility of the bidder, compliance with RFP requirements, Total Bid – All Five Schools
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Summary
The City of Providence is requesting proposals from qualified Furniture Providers for the procurement, delivery, assembly, installation, coordination, storage, temporary protection, and closeout of Furniture, Fixtures and Equipment (FF&E) for five new Pre-K through Grade 8 school projects in Providence, RI. The five new elementary schools included are Robert F. Kennedy Elementary School, Harry Kizirian Elementary School, Mary E. Fogarty Elementary School, Asa Messer/W. Broadway Elementary School, and Lima Stuart Elementary School.
The scope requires complete FF&E packages, product submittals, strict adherence to basis-of-design specifications, delivery logistics, on-site project management, BCI background checks, and compliance with MBE/WBE participation goals of 10% MBE and 10% WBE. Proposals are due by November 2, 2026, at 2:00 PM, with questions due by October 22, 2026, at 12:00 PM.
EVALUATION CRITERIA
3- Responsiveness and responsibility of the bidder
- Compliance with RFP requirements
- Total Bid – All Five Schools
REQUIRED ATTACHMENTS
7- Bid Form 1: Bidder's Blank
- Bid Form 2: Certification of Bidder
- Bid Form 3: Certificate Regarding Public Records
- Bid Form 4: Affidavit of City Vendor
- MBE/WBE Forms
- Bidder's Proposal/Packet
- Financial Assurance
- Submit to
- Board of Contract and Supply, Department of the City Clerk – City Hall, Room 311, 25 Dorrance Street, Providence, RI 02903
- Scope location
- Providence, RI
Questions about this RFP
How do I respond to this RFP from City of Providence?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is November 2, 2026. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: Board of Contract and Supply, Department of the City Clerk – City Hall, Room 311, 25 Dorrance Street, Providence, RI 02903.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including City of Providence in RI, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Responsiveness and responsibility of the bidder, compliance with RFP requirements, Total Bid – All Five Schools" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Providence?
All active and historical solicitations from City of Providence are tracked and searchable. As a city agency, City of Providence regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
Is this solicitation still open for submissions?
Based on the posted deadline of November 2, 2026, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Bid Form 1: Bidder's Blank, Bid Form 2: Certification of Bidder, Bid Form 3: Certificate Regarding Public Records, Bid Form 4: Affidavit of City Vendor, MBE/WBE Forms, Bidder's Proposal/Packet, Financ. Review the full document from City of Providence for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Providence, RI. Review the full solicitation for detailed scope requirements.