City of Portland As Needed HVAC Mechanical Services Request for Applications 2026
City of PortlandCity · Portland, ME- Due
- Sep 23, 2026
- Deadline passed
- Primary contact
- Samantha L. Chapin
- (207) 874-8300
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Summary
The City of Portland is soliciting applications for HVAC and mechanical services to be provided on an as-needed basis.
The scope of work involves general HVAC/mechanical maintenance, repair, and related services for city facilities. This solicitation involves local funding, and additional requirements may apply. Interested vendors must submit their applications by September 23, 2026, at 3:30 PM to the submission location at 389 Congress St, Portland, ME, 04101. Plans are available from the owner. Primary contact for this procurement is Samantha L. Chapin at 207-874-8300.
- Submit to
- 389 Congress St, Portland, ME, 04101
- Scope location
- Cumberland, ME
Questions about this RFP
How do I respond to this RFP from City of Portland?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is September 23, 2026. Submissions should be delivered to: 389 Congress St, Portland, ME, 04101. For questions, contact Samantha L. Chapin.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including City of Portland in ME, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Samantha L. Chapin at (207) 874-8300. Questions and answers are typically shared with all prospective bidders.
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Where can I find more RFPs from City of Portland?
All active and historical solicitations from City of Portland are tracked and searchable. As a city agency, City of Portland regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. Review the full document from City of Portland for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Cumberland, ME. Review the full solicitation for detailed scope requirements.