City of Pleasant Hill Managed IT Services RFP No. 12-26 2026
Pleasant Hill Fire Protection District, Pleasant Hill, MO·Fire District
- Reported Agency
- City of Pleasant Hill
- Primary Contact
- Amy Johnson · (816) 540-3135
- Contract Term
- 3 years
- Scope Location
- Pleasant Hill, MO
- Submission Address
- Pleasant Hill City Hall, 203 Paul St., Pleasant Hill, Missouri 64080
SUMMARY
The City of Pleasant Hill is seeking a technology partner to provide comprehensive managed IT services, including cybersecurity, Google Workspace administration, and disaster recovery. Proposals are due by 5:00 pm on August 27, 2026.
EVALUATION CRITERIA
Municipal experience (25%), Technical qualifications (25%), Project approach and responsiveness (20%), References (10%), Cost and overall value (20%)
REQUIRED DELIVERABLES
Cover letter, Company profile, Technical approach, Service level commitments, Pricing proposal, Proof of insurance, Completed affidavits
REQUIRED ATTACHMENTS
Exhibit A - Scope of Services, Exhibit B - Cost Proposal Form, Exhibit C - Cybersecurity Questionnaire
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Work in government? Get Civic IQ free →Frequently asked questions
Common questions about this solicitation, answered from the record.
How do I respond to this RFP from Pleasant Hill Fire Protection District?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is August 27, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: Pleasant Hill City Hall, 203 Paul St., Pleasant Hill, Missouri 64080. For questions, contact Amy Johnson.
What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Municipal experience (25%), Technical qualifications (25%), Project approach and responsiveness (20%), References (10%), Cost and overall value (20%)" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Pleasant Hill Fire Protection District?
All active and historical solicitations from Pleasant Hill Fire Protection District are tracked and searchable. As a fire district agency, Pleasant Hill Fire Protection District regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 3 years. Contract terms may include renewal options.
Is this solicitation still open for submissions?
Based on the posted deadline of August 27, 2026, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Exhibit A - Scope of Services, Exhibit B - Cost Proposal Form, Exhibit C - Cybersecurity Questionnaire. Review the full document from Pleasant Hill Fire Protection District for the complete list.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Pleasant Hill Fire Protection District in MO, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Amy Johnson at (816) 540-3135. Questions and answers are typically shared with all prospective bidders.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Pleasant Hill, MO. Review the full solicitation for detailed scope requirements.
What are the key deliverables?
The solicitation specifies the following deliverables: Cover letter, Company profile, Technical approach, Service level commitments, Pricing proposal, Proof of insurance, Completed affidavits. Proposals should clearly address how each deliverable will be met.
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