City of Phoenix Human Services Department - Senior Programs Entertainers and/or Instructors RFQ - 2025
City of PhoenixCity · Phoenix, AZ- Due
- Oct 31, 2028
- 720 days left
- Posted
- May 22, 2025
- Primary contact
- Contract Specialist I
- (602) 495-7832
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Summary
The City of Phoenix Human Services Department and Senior Programs Division invite applications for recreation entertainers and instructors to provide specialized recreational services across 15 Senior Centers.
Qualified contractors will be added to a Qualified Vendors list based on categories including sports management and instruction, dance instruction, health and fitness instructors, performing arts and music instruction, arts and crafts, science and language instruction, community education, and special event services. Applications are reviewed on a rolling schedule with initial reviews starting April 18, 2025, and continuing monthly through October 2028. Vendors must register in the procurePHX Self-Registration System and submit applications via email to [email protected]. Required submissions include a completed application, response form, employee and additional instructor details, scope of services, cost and payments, references, offer form, conflict of interest, confidential information form, affidavit of lawful presence, and workers comp sole proprietor exemption form.
REQUIRED ATTACHMENTS
12- Completed and Signed Application
- Attachment A - Response Form
- Attachment B - Employee
- Additional Instructors and Performers
- Attachment C - Scope of Services and Fees
- Attachment D - Cost and Payments
- Attachment E - Years in Business and References
- Attachment F - Offer
- Attachment G - Conflict of Interest and Transparency
- Attachment H - Confidential Information Form
- Attachment I - Affidavit of Lawful Presence
- Attachment J - Workers Comp Sole Proprietor Exemption Form
- Submit to
- [email protected]
- Scope location
- Phoenix, AZ
Questions about this RFQ
How do I respond to this RFQ from City of Phoenix?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is October 31, 2028. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: [email protected]. For questions, contact Contract Specialist I.
Can small businesses or minority-owned firms bid on this RFQ?
Most government agencies, including City of Phoenix in AZ, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFQ submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Contract Specialist I at (602) 495-7832. Questions and answers are typically shared with all prospective bidders.
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Where can I find more RFPs from City of Phoenix?
All active and historical solicitations from City of Phoenix are tracked and searchable. As a city agency, City of Phoenix regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
Is this solicitation still open for submissions?
Based on the posted deadline of October 31, 2028, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this RFQ?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Completed and Signed Application, Attachment A - Response Form, Attachment B - Employee, Additional Instructors and Performers, Attachment C - Scope of Services and Fees, Attachment D - Cost and Payme. Review the full document from City of Phoenix for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Phoenix, AZ. Review the full solicitation for detailed scope requirements.