City of Philadelphia - Time clocks and time clock supplies - B2728421 (2026)
City of PhiladelphiaCity · Philadelphia, PA- Due
- Nov 13, 2026
- 2 days left
- Posted
- Nov 8, 2026
- Contract term
- 1 year
- Primary contact
- Purchaser MP
- (215) 685-2036
The 30-second brief
The City of Philadelphia is seeking bids for time clocks and time clock supplies under solicitation B2728421. The procurement includes Lathem 400E top feed time clock bundle model SKU 400E-KIT (LTH400EKIT), Lathem E14 Timecards, and Lathem 400E replacement ribbon part #VIS6004. This micro purchase requirements contract will be awarded as a whole or by line item to the lowest responsive bidder, with no substitutions permitted. The submission deadline is November 13, 2026.
Lathem 400E-top feed time clock bundle model/SKU:400E-KIT (QTY: 8), Lathem E14 Timecards (QTY: 5000), Lathem 400E replacement ribbon part #VIS6004 (QTY: 16)
Lowest responsive bidder
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Summary
The City of Philadelphia is seeking bids for time clocks and time clock supplies under solicitation B2728421.
The procurement includes Lathem 400E top feed time clock bundle model SKU 400E-KIT (LTH400EKIT), Lathem E14 Timecards, and Lathem 400E replacement ribbon part #VIS6004. This micro purchase requirements contract will be awarded as a whole or by line item to the lowest responsive bidder, with no substitutions permitted. The submission deadline is November 13, 2026.
EVALUATION CRITERIA
Lowest responsive bidder
REQUIRED DELIVERABLES
Lathem 400E-top feed time clock bundle model/SKU:400E-KIT (QTY: 8), Lathem E14 Timecards (QTY: 5000), Lathem 400E replacement ribbon part #VIS6004 (QTY: 16)
REQUIRED ATTACHMENTS
Consent and Authorization Agreement
- Submit to
- https://www.phlcontracts.phila.gov/bso/external/bidDetail.sda?docId=B2728421&external=true&parentUrl=close
- Scope location
- Philadelphia, PA
Questions about this BID
How do I respond to this Bid from City of Philadelphia?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is November 13, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: https://www.phlcontracts.phila.gov/bso/external/bidDetail.sda?docId=B2728421&external=true&parentUrl=close. For questions, contact Purchaser MP.
Can small businesses or minority-owned firms bid on this Bid?
Most government agencies, including City of Philadelphia in PA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the Bid submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Purchaser MP at (215) 685-2036. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Lathem 400E-top feed time clock bundle model/SKU:400E-KIT (QTY: 8), Lathem E14 Timecards (QTY: 5000), Lathem 400E replacement ribbon part #VIS6004 (QTY: 16). Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Lowest responsive bidder" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Philadelphia?
All active and historical solicitations from City of Philadelphia are tracked and searchable. As a city agency, City of Philadelphia regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
Is this solicitation still open for submissions?
Based on the posted deadline of November 13, 2026, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this Bid?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Consent and Authorization Agreement. Review the full document from City of Philadelphia for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Philadelphia, PA. Review the full solicitation for detailed scope requirements.