City of Philadelphia - Promotional Items for Prisons - B2728173 (2026)
City of PhiladelphiaCity · Philadelphia, PA- Due
- Oct 20, 2026
- Deadline passed
- Posted
- Oct 5, 2026
- Duration
- 12 months
- Primary contact
- Purchaser MP
- (215) 685-8386
The 30-second brief
The City of Philadelphia is requesting bids for promotional items and merchandise for the Philadelphia Department of Prisons under solicitation number B2728173. The required items include 1,000 reusable non-woven shopping bags, 1,000 retractable ballpoint pens, 1,000 12 oz. plastic cups, 1,000 football-shaped foam stress relievers, 1,000 basketball-shaped foam stress relievers, 1,000 adhesive notepads (3" x 3"), 1,000 moisturizing lip balms with SPF 15, and 1,000 multi-connector charging cables. All items require custom printing with the Philadelphia Department of Prisons logo and website text. The submission deadline is October 20, 2026. Bids will be awarded as a whole or by line item to the lowest responsive and responsible bidder.
1, 000 reusable non-woven shopping bags, 1, 000 retractable ballpoint pens, 1, 000 12 oz. plastic cups, 1, 000 football-shaped stress relievers, 1, 000 basketball-shaped stress relievers, 1, 000 3" x 3" adhesive notepads, 1, 000 moisturizing lip balms, 1, 000 multi-connector charging cables
Lowest responsive and responsible bidder
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Summary
The City of Philadelphia is requesting bids for promotional items and merchandise for the Philadelphia Department of Prisons under solicitation number B2728173.
The required items include 1,000 reusable non-woven shopping bags, 1,000 retractable ballpoint pens, 1,000 12 oz. plastic cups, 1,000 football-shaped foam stress relievers, 1,000 basketball-shaped foam stress relievers, 1,000 adhesive notepads (3" x 3"), 1,000 moisturizing lip balms with SPF 15, and 1,000 multi-connector charging cables. All items require custom printing with the Philadelphia Department of Prisons logo and website text. The submission deadline is October 20, 2026. Bids will be awarded as a whole or by line item to the lowest responsive and responsible bidder.
EVALUATION CRITERIA
Lowest responsive and responsible bidder
REQUIRED DELIVERABLES
16- 1
- 000 reusable non-woven shopping bags
- 1
- 000 retractable ballpoint pens
- 1
- 000 12 oz. plastic cups
- 1
- 000 football-shaped stress relievers
- 1
- 000 basketball-shaped stress relievers
- 1
- 000 3" x 3" adhesive notepads
- 1
- 000 moisturizing lip balms
- 1
- 000 multi-connector charging cables
REQUIRED ATTACHMENTS
Consent and Authorization Agreement
- Submit to
- https://www.phlcontracts.phila.gov/bso/external/bidDetail.sda?docId=B2728173&external=true&parentUrl=close
- Scope location
- Philadelphia, PA
Questions about this BID
How do I respond to this Bid from City of Philadelphia?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is October 20, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: https://www.phlcontracts.phila.gov/bso/external/bidDetail.sda?docId=B2728173&external=true&parentUrl=close. For questions, contact Purchaser MP.
Can small businesses or minority-owned firms bid on this Bid?
Most government agencies, including City of Philadelphia in PA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the Bid submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Purchaser MP at (215) 685-8386. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: 1, 000 reusable non-woven shopping bags, 1, 000 retractable ballpoint pens, 1, 000 12 oz. plastic cups, 1, 000 football-shaped stress relievers, 1, 000 basketball-shaped stress relievers, 1, 000 3" x 3" adhesive notepads, 1, 000 moisturizing lip balms, 1, 000 multi-connector charging cables. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Lowest responsive and responsible bidder" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Philadelphia?
All active and historical solicitations from City of Philadelphia are tracked and searchable. As a city agency, City of Philadelphia regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 12 months. Contract terms may include renewal options.
What documents are required to bid on this Bid?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Consent and Authorization Agreement. Review the full document from City of Philadelphia for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Philadelphia, PA. Review the full solicitation for detailed scope requirements.