City of Pendleton - Professional Services for Energy Savings Performance Contracting - S-KN0040-00018195 (2026)
City of PendletonCity · Pendleton, OR- Due
- Nov 10, 2026
- 7 days left
- Posted
- Oct 14, 2026
- Contract term
- 4 years
- Primary contact
- Kyle Willman
- (541) 276-3372
The 30-second brief
The City of Pendleton is soliciting Statements of Qualifications from qualified Energy Service Companies (ESCOs) for professional services for energy, water, operational, and infrastructure improvement programs under Energy Savings Performance Contracting (ESPC). The scope covers technical energy analyses, investment-grade audits, project development plans, ECM design and implementation support, measurement and verification (M&V), baseline development, utility analysis, and commissioning. Potential improvement categories include HVAC, controls, lighting, water conservation, building envelope improvements, solar, battery energy storage, microgrids, backup power, EV charging, utility infrastructure, metering, energy management systems, and street lighting across municipal facilities including water and wastewater treatment, parks, and public works assets. The initial contract term is four years with up to three two-year extensions, for a maximum ten-year period. Responses are due by November 10, 2026, at 2:00 p.m. Pacific Time, submitted as a hard copy to Kyle Willman. Minimum qualifications require ODOE ESCO qualification, Oregon licensing, and demonstrated ESPC experience.
Oregon Municipal ESPC Experience 20%, Water/Wastewater Facility Experience 15%, Project Team Qualifications 15%, Savings Guarantee & M&V Approach 15%, Construction Delivery & Local Presence 15%, Grants, Incentives & Co-Funding 10%, Financial Strength & Bonding Capacity 5%, References from Oregon Public Entities 5%
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Summary
The City of Pendleton is soliciting Statements of Qualifications from qualified Energy Service Companies (ESCOs) for professional services for energy, water, operational, and infrastructure improvement programs under Energy Savings Performance Contracting (ESPC).
The scope covers technical energy analyses, investment-grade audits, project development plans, ECM design and implementation support, measurement and verification (M&V), baseline development, utility analysis, and commissioning. Potential improvement categories include HVAC, controls, lighting, water conservation, building envelope improvements, solar, battery energy storage, microgrids, backup power, EV charging, utility infrastructure, metering, energy management systems, and street lighting across municipal facilities including water and wastewater treatment, parks, and public works assets. The initial contract term is four years with up to three two-year extensions, for a maximum ten-year period. Responses are due by November 10, 2026, at 2:00 p.m. Pacific Time, submitted as a hard copy to Kyle Willman. Minimum qualifications require ODOE ESCO qualification, Oregon licensing, and demonstrated ESPC experience.
EVALUATION CRITERIA
9- Oregon Municipal ESPC Experience 20%
- Water/Wastewater Facility Experience 15%
- Project Team Qualifications 15%
- Savings Guarantee & M&V Approach 15%
- Construction Delivery & Local Presence 15%
- Grants
- Incentives & Co-Funding 10%
- Financial Strength & Bonding Capacity 5%
- References from Oregon Public Entities 5%
REQUIRED ATTACHMENTS
12- Signed cover letter and executive summary
- Firm profile and minimum qualifications
- Current ODOE qualification and expiration date
- Five comparable project summaries and historical results
- Three Oregon public-entity references
- Proposed team organization chart and resumes
- Technical approach and delivery methodology
- Savings guarantee and M&V narrative with sample excerpts
- Financing and grant capabilities
- Insurance/broker coverage summary and surety/bonding capability evidence
- Signed B-2 certification
- Addenda acknowledgments
- Submit to
- Keri Standley 500 SW Dorion Ave Pendleton, OR 97801 US Email: [email protected]
- Duration
- 120 months
- Scope location
- Pendleton, OR
Questions about this RFQ
How do I respond to this RFQ from City of Pendleton?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is November 10, 2026. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: Keri Standley 500 SW Dorion Ave Pendleton, OR 97801 US Email: [email protected]. For questions, contact Kyle Willman.
Can small businesses or minority-owned firms bid on this RFQ?
Most government agencies, including City of Pendleton in OR, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFQ submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Kyle Willman at (541) 276-3372. Questions and answers are typically shared with all prospective bidders.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Oregon Municipal ESPC Experience 20%, Water/Wastewater Facility Experience 15%, Project Team Qualifications 15%, Savings Guarantee & M&V Approach 15%, Construction Delivery & Local Presence 15%, Grant..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Pendleton?
All active and historical solicitations from City of Pendleton are tracked and searchable. As a city agency, City of Pendleton regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 4 years. Contract terms may include renewal options.
Is this solicitation still open for submissions?
Based on the posted deadline of November 10, 2026, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this RFQ?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Signed cover letter and executive summary, Firm profile and minimum qualifications, Current ODOE qualification and expiration date, Five comparable project summaries and historical results, Three Oreg. Review the full document from City of Pendleton for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Pendleton, OR. Review the full solicitation for detailed scope requirements.