City of Pasadena - ADA Disability Consulting Services - RFP 2026-RFP-0528
City of Pasadena, City of Pasadena, CA·City
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- Primary Contact
- Karen San · (626) 744-4368
- Contract Term
- 5 years
- Scope Location
- Pasadena, CA
- Submission Address
- [email protected], Pasadena, CA, 91101
SUMMARY
The City of Pasadena Department of Human Resources is seeking proposals from qualified firms or consultants to provide comprehensive ADA disability consulting services, including Essential Functions Job Analyses (EFJA), interactive process management, FEHA/ADA consultation, fitness-for-duty case management, policy development and review, and staff training. The contract is for an initial term of five years. Proposals must be submitted electronically through the City's eProcurement Portal by October 27, 2026, at 4:00 PM. A question submission deadline is set for October 13, 2026, at 2:00 PM. Evaluation criteria include experience and references, proposed solution, cost proposal, and local business preferences.
EVALUATION CRITERIA
Experience and References (30%), Proposed Solution (35%), Cost Proposal (25%), Local Pasadena Business (5%), Small or Micro-Business (5%)
REQUIRED DELIVERABLES
Create Essential Functions Job Analyses (EFJA); Availability to perform timely interactive processes for both industrial and non-industrial matters; FEHA/ADA Consulting; Fitness-for-Duty case management; Disability compliance policy development & review; Program development and implementation
REQUIRED ATTACHMENTS
Form AA-1, Declaration of Non-Collusion, Conflict of Interest Statement, Pasadena Taxpayer Protection Amendment Disclosure, Relevant Experience Form, Designated Representative, Disqualification Disclosure
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Work in government? Get Civic IQ free →Frequently asked questions
Common questions about this solicitation, answered from the record.
How do I respond to this RFP from City of Pasadena?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is October 27, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: [email protected], Pasadena, CA, 91101. For questions, contact Karen San.
What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Experience and References (30%), Proposed Solution (35%), Cost Proposal (25%), Local Pasadena Business (5%), Small or Micro-Business (5%)" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Pasadena?
All active and historical solicitations from City of Pasadena are tracked and searchable. As a city agency, City of Pasadena regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 5 years. Contract terms may include renewal options.
Is this solicitation still open for submissions?
Based on the posted deadline of October 27, 2026, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Form AA-1, Declaration of Non-Collusion, Conflict of Interest Statement, Pasadena Taxpayer Protection Amendment Disclosure, Relevant Experience Form, Designated Representative, Disqualification Disclo. Review the full document from City of Pasadena for the complete list.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including City of Pasadena in CA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Karen San at (626) 744-4368. Questions and answers are typically shared with all prospective bidders.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Pasadena, CA. Review the full solicitation for detailed scope requirements.
What are the key deliverables?
The solicitation specifies the following deliverables: Create Essential Functions Job Analyses (EFJA); Availability to perform timely interactive processes for both industrial and non-industrial matters; FEHA/ADA Consulting; Fitness-for-Duty case management; Disability compliance policy development & review; Program development and implementation. Proposals should clearly address how each deliverable will be met.
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