City of Pasadena - On-Call Architectural Services - 2026-RFP-0439 (2026)
City of Pasadena, City of Pasadena, CA·City
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- Primary Contact
- Cesar Guevara · (626) 744-4185
- Contract Term
- 4 years
- Scope Location
- Pasadena, CA
- Submission Address
- [email protected], Pasadena, CA, 91101
SUMMARY
The City of Pasadena is seeking proposals from qualified architectural firms to establish a pool of up to five on-call consultants to provide architectural and related multidisciplinary professional services for City-owned or operated buildings and facilities. Potential assignments may include facility assessments, programming, feasibility studies, design, permitting support, bidding support, construction administration and periodic site observation, closeout, historic preservation, accessibility improvements, and other related services for municipal offices, public safety facilities, libraries, parks and recreation buildings, transit and maintenance facilities, and other public facilities. Each agreement will have a maximum contract amount of $1,000,000 over a four-year term. Proposals are due by October 27, 2026.
EVALUATION CRITERIA
Qualifications & Experience (40%), Organization & Approach (20%), On-Call Program Management and Approach (30%), Small or Micro-Business (5%), Local Pasadena Business (5%)
REQUIRED DELIVERABLES
Facility assessments, Programming, Feasibility studies, Design, Permitting support, Bidding support, Construction administration and periodic site observation, Closeout, Historic preservation, Accessibility improvements, And other related services for municipal offices, Public safety facilities, Libraries, Parks and recreation buildings, Transit and maintenance facilities, And other public facilities.
REQUIRED ATTACHMENTS
Master Services Contract, Disclosures, Required Forms, Conflict of Interest, Pasadena Taxpayer Protection Amendment Disclosure, Professional Services Insurance Requirements
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Work in government? Get Civic IQ free →Frequently asked questions
Common questions about this solicitation, answered from the record.
How do I respond to this RFP from City of Pasadena?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is October 27, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: [email protected], Pasadena, CA, 91101. For questions, contact Cesar Guevara.
What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Qualifications & Experience (40%), Organization & Approach (20%), On-Call Program Management and Approach (30%), Small or Micro-Business (5%), Local Pasadena Business (5%)" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Pasadena?
All active and historical solicitations from City of Pasadena are tracked and searchable. As a city agency, City of Pasadena regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 4 years. Contract terms may include renewal options.
Is this solicitation still open for submissions?
Based on the posted deadline of October 27, 2026, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Master Services Contract, Disclosures, Required Forms, Conflict of Interest, Pasadena Taxpayer Protection Amendment Disclosure, Professional Services Insurance Requirements. Review the full document from City of Pasadena for the complete list.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including City of Pasadena in CA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Cesar Guevara at (626) 744-4185. Questions and answers are typically shared with all prospective bidders.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Pasadena, CA. Review the full solicitation for detailed scope requirements.
What are the key deliverables?
The solicitation specifies the following deliverables: Facility assessments, Programming, Feasibility studies, Design, Permitting support, Bidding support, Construction administration and periodic site observation, Closeout, Historic preservation, Accessibility improvements, And other related services for municipal offices, Public safety facilities, Lib. Proposals should clearly address how each deliverable will be met.
Can I search RFPs like this in ChatGPT or Claude?
Yes. Civic IQ has an MCP server that connects ChatGPT, Claude and other AI assistants to live Civic IQ data: open RFPs, pre-RFP signals from public meetings, awarded contracts and agency decision-makers across 100,000+ US public agencies. Add https://beta.mcp.civiciq.com/mcp as a connector (in ChatGPT under Settings > Apps & Connectors, in Claude under Settings > Connectors) and sign in with a free Civic IQ account at civiciq.com/mcp.
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