City of Papillion - Facility Janitorial Services - 2026-RFP-068
City of PapillionCity · Papillion, NE- Due
- May 13, 2026
- Deadline passed
- Posted
- Apr 8, 2026
- Contract term
- 3 years
- Primary contact
- Tony Gowan
- (402) 597-2049
The 30-second brief
The City of Papillion is soliciting proposals for the selection of the most qualified servicer to provide Facility Janitorial Services as defined in the RFP. Servicer will provide cleaning services for multiple City Departments including City Hall, Sump Memorial Library, Police Department, Public Works, Eagle Hills Golf, Tara Hills Golf, Human Resources, and Water Treatment Plant in Papillion, Nebraska. The initial contract term is three (3) years with possible extensions of two (2) one-year terms. Proposals are due by May 13, 2026, at 3:00 PM through the City e-Procurement Portal. A mandatory bidders' conference is scheduled for April 20, 2026, and written questions are due by April 22, 2026. Bidders must provide a janitorial service industry bond of $25,000 and meet specific insurance and background check requirements.
Transmittal Letter (5 points), Bidder's Approach to Meeting Deliverables (25 points), Bidder's Background and Experience (45 points), Personnel and References (25 points), Cost Proposal (100 points)
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Summary
The City of Papillion is soliciting proposals for the selection of the most qualified servicer to provide Facility Janitorial Services as defined in the RFP. Servicer will provide cleaning services for multiple City Departments including City Hall, Sump Memorial Library, Police Department, Public Works, Eagle Hills Golf, Tara Hills Golf, Human Resources, and Water Treatment Plant in Papillion, Nebraska.
The initial contract term is three (3) years with possible extensions of two (2) one-year terms. Proposals are due by May 13, 2026, at 3:00 PM through the City e-Procurement Portal. A mandatory bidders' conference is scheduled for April 20, 2026, and written questions are due by April 22, 2026. Bidders must provide a janitorial service industry bond of $25,000 and meet specific insurance and background check requirements.
EVALUATION CRITERIA
REQUIRED ATTACHMENTS
16- Transmittal Letter
- Table of Contents
- Personnel Resumes
- Bidder's Background and Experience
- Letters of reference from three previous clients
- Bidder's Approach to Meeting Deliverables
- Pricing Sheet
- RELEASE OF INFORMATION
- W-9
- Subcontractor Disclosure Form
- Bid Proposal Certifications
- Service and Registration Certifications
- Execution Confirmation
- Foreign Adversary Contracting Prohibition Act
- Certificate of Insurance
- Janitorial service industry bond
- Submit to
- https://procurement.opengov.com/portal/papillion
- Scope location
- Papillion, NE
Questions about this RFP
How do I respond to this RFP from City of Papillion?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is May 13, 2026. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: https://procurement.opengov.com/portal/papillion. For questions, contact Tony Gowan.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including City of Papillion in NE, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Tony Gowan at (402) 597-2049. Questions and answers are typically shared with all prospective bidders.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Transmittal Letter (5 points), Bidder's Approach to Meeting Deliverables (25 points), Bidder's Background and Experience (45 points), Personnel and References (25 points), Cost Proposal (100 points)" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Papillion?
All active and historical solicitations from City of Papillion are tracked and searchable. As a city agency, City of Papillion regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 3 years. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Transmittal Letter, Table of Contents, Personnel Resumes, Bidder's Background and Experience, Letters of reference from three previous clients, Bidder's Approach to Meeting Deliverables, Pricing Sheet. Review the full document from City of Papillion for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Papillion, NE. Review the full solicitation for detailed scope requirements.