City of Palestine RFP 2026-004 Annual Price Agreement for Asphalt 2026
City of PalestineCity · Palestine, TX- Due
- Jul 14, 2026
- Deadline passed
- Posted
- Jun 27, 2026
- Contract term
- 1 year
- Primary contact
- April Jackson
- (903) 731-8423
The 30-second brief
The City of Palestine is soliciting proposals for RFP 2026-004 to establish an Annual Price Agreement for Asphalt for Fiscal Year 2026-2027 (October 1, 2026 through September 30, 2027). The scope includes providing delivered price-per-ton quotes for Type D Cold Mix and Type D Hot Mix asphalt materials. The City acknowledges market fluctuations and allows for documented price adjustments during the contract term. Proposers must submit three copies of their proposal, including a certificate of liability insurance and references from the past five years. Sealed proposals are due by 10:00 a.m. CDT on July 14, 2026, with a public opening scheduled for 10:30 a.m. the same day. The deadline for written inquiries is July 8, 2026.
Price per ton delivered for asphalt materials, Certificate of liability insurance, Company history, Governmental references
Total cost of materials, extent products meet needs, past relationship with City, long-term value, ability to provide materials timely, references, previous performance
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Summary
The City of Palestine is soliciting proposals for RFP 2026-004 to establish an Annual Price Agreement for Asphalt for Fiscal Year 2026-2027 (October 1, 2026 through September 30, 2027).
The scope includes providing delivered price-per-ton quotes for Type D Cold Mix and Type D Hot Mix asphalt materials. The City acknowledges market fluctuations and allows for documented price adjustments during the contract term. Proposers must submit three copies of their proposal, including a certificate of liability insurance and references from the past five years. Sealed proposals are due by 10:00 a.m. CDT on July 14, 2026, with a public opening scheduled for 10:30 a.m. the same day. The deadline for written inquiries is July 8, 2026.
EVALUATION CRITERIA
7- Total cost of materials
- Extent products meet needs
- Past relationship with City
- Long-term value
- Ability to provide materials timely
- References
- Previous performance
REQUIRED DELIVERABLES
4- Price per ton delivered for asphalt materials
- Certificate of liability insurance
- Company history
- Governmental references
REQUIRED ATTACHMENTS
Appendix A
- Submit to
- City Secretary's Office, City Hall, 504 North Queen Street, Palestine, Texas 75801
- Scope location
- Palestine, Texas
Questions about this RFP
How do I respond to this RFP from City of Palestine?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is July 14, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: City Secretary's Office, City Hall, 504 North Queen Street, Palestine, Texas 75801. For questions, contact April Jackson.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including City of Palestine in TX, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is April Jackson at (903) 731-8423. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Price per ton delivered for asphalt materials, Certificate of liability insurance, Company history, Governmental references. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Total cost of materials, extent products meet needs, past relationship with City, long-term value, ability to provide materials timely, references, previous performance" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Palestine?
All active and historical solicitations from City of Palestine are tracked and searchable. As a city agency, City of Palestine regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Appendix A. Review the full document from City of Palestine for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Palestine, Texas. Review the full solicitation for detailed scope requirements.