City of Oxford FEMA HMGP Flood Threat Recognition System RFP - DR-4576-0030-F - 2026
City of OxfordCity · Oxford, MS- Due
- Jul 22, 2026
- Deadline passed
- Posted
- Jul 22, 2026
- Contract term
- 10 years
- Primary contact
- Steve Brunton
- (662) 232-2306
The 30-second brief
The City of Oxford, Mississippi, is soliciting sealed proposals for a Flood Threat Recognition System (FTRS) funded by FEMA HMGP Project DR-4576-0030-F. The project scope includes monitoring equipment and notification services for six stream locations, featuring rainfall and water-level monitoring, flow-velocity measurement, telemetry, solar power, battery backup, and cloud-based monitoring with automated alerts. Add alternates include installation services and a 10-year term for telemetry and cloud-based services. Proposals will be evaluated on a best-value basis considering technical approach, vendor qualifications, price, and product availability. Submissions are due by July 22, 2026, either electronically via the city's bid portal or as sealed hard copies to the City Clerk. A question deadline is established for June 24, 2026.
Flood Threat Recognition System equipment, Monitoring services, Notification services, Installation services, Telemetry and cloud-based services
Technical approach, vendor qualifications and experience, price and long-term cost, product availability, implementation schedule, cloud platform and alerting capabilities, installation approach, support services, proposal responsiveness
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Summary
The City of Oxford, Mississippi, is soliciting sealed proposals for a Flood Threat Recognition System (FTRS) funded by FEMA HMGP Project DR-4576-0030-F. The project scope includes monitoring equipment and notification services for six stream locations, featuring rainfall and water-level monitoring, flow-velocity measurement, telemetry, solar power, battery backup, and cloud-based monitoring with automated alerts.
Add alternates include installation services and a 10-year term for telemetry and cloud-based services. Proposals will be evaluated on a best-value basis considering technical approach, vendor qualifications, price, and product availability. Submissions are due by July 22, 2026, either electronically via the city's bid portal or as sealed hard copies to the City Clerk. A question deadline is established for June 24, 2026.
EVALUATION CRITERIA
9- Technical approach
- Vendor qualifications and experience
- Price and long-term cost
- Product availability
- Implementation schedule
- Cloud platform and alerting capabilities
- Installation approach
- Support services
- Proposal responsiveness
REQUIRED DELIVERABLES
5- Flood Threat Recognition System equipment
- Monitoring services
- Notification services
- Installation services
- Telemetry and cloud-based services
REQUIRED ATTACHMENTS
3- Sealed proposal
- Solicitation number
- Vendor name
- Submit to
- City Clerk, City of Oxford, 107 Courthouse Square, Oxford, MS 38655 or online at www.oxfordmsbids.com
- Scope location
- Oxford, MS
Questions about this RFP
How do I respond to this RFP from City of Oxford?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is July 22, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: City Clerk, City of Oxford, 107 Courthouse Square, Oxford, MS 38655 or online at www.oxfordmsbids.com. For questions, contact Steve Brunton.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including City of Oxford in MS, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Steve Brunton at (662) 232-2306. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Flood Threat Recognition System equipment, Monitoring services, Notification services, Installation services, Telemetry and cloud-based services. Proposals should clearly address how each deliverable will be met.
Show 5 more questions
What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Technical approach, vendor qualifications and experience, price and long-term cost, product availability, implementation schedule, cloud platform and alerting capabilities, installation approach, supp..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Oxford?
All active and historical solicitations from City of Oxford are tracked and searchable. As a city agency, City of Oxford regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 10 years. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Sealed proposal, solicitation number, vendor name. Review the full document from City of Oxford for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Oxford, MS. Review the full solicitation for detailed scope requirements.