City of Owasso HVAC Maintenance Services RFP 2026
City of OwassoCity · Owasso, OK- Due
- Jul 31, 2026
- Deadline passed
- Posted
- Jul 1, 2026
- Contract term
- 1 year
- Primary contact
- Michael Butcher
The 30-second brief
The City of Owasso is requesting proposals for bi-annual HVAC maintenance services across 23 city facilities. The contract includes inspection, cleaning, and reporting for various systems including boilers and mini-splits, with a deadline of July 31, 2026.
Detailed service report, Itemized invoices, Completed CF-CAR worksheets, Proposal form, Certificate of insurance
Lowest responsive and responsible quote, performance record, experience, licensing, capital, organization
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Summary
The City of Owasso is requesting proposals for bi-annual HVAC maintenance services across 23 city facilities. The contract includes inspection, cleaning, and reporting for various systems including boilers and mini-splits, with a deadline of July 31, 2026.
EVALUATION CRITERIA
6- Lowest responsive and responsible quote
- Performance record
- Experience
- Licensing
- Capital
- Organization
REQUIRED DELIVERABLES
5- Detailed service report
- Itemized invoices
- Completed CF-CAR worksheets
- Proposal form
- Certificate of insurance
REQUIRED ATTACHMENTS
Appendix A Performance Specifications, Appendix B Exhibits A-D Forms
REQUIRED STAFFING
licensed HVAC technician, boiler technician
- Submit to
- 11305 N 97 E. Ave., Bldg. A, Owasso, Oklahoma 74055 or [email protected]
- Duration
- 10 months
- Scope location
- Owasso, OK
Questions about this RFP
How do I respond to this RFP from City of Owasso?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is July 31, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: 11305 N 97 E. Ave., Bldg. A, Owasso, Oklahoma 74055 or [email protected]. For questions, contact Michael Butcher.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including City of Owasso in OK, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Michael Butcher. Questions and answers are typically shared with all prospective bidders.
What staffing is required for this project?
This solicitation outlines specific staffing requirements. The required roles include: licensed HVAC technician, boiler technician. Proposers should demonstrate relevant qualifications and experience for each required role.
What are the key deliverables?
The solicitation specifies the following deliverables: Detailed service report, Itemized invoices, Completed CF-CAR worksheets, Proposal form, Certificate of insurance. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Lowest responsive and responsible quote, performance record, experience, licensing, capital, organization" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Owasso?
All active and historical solicitations from City of Owasso are tracked and searchable. As a city agency, City of Owasso regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Appendix A Performance Specifications, Appendix B Exhibits A-D Forms. Additionally, proposals should address staffing requirements as outlined in the solicitation. Review the full document from City of Owasso for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Owasso, OK. Review the full solicitation for detailed scope requirements.