City of Olympia Local Food Systems Plan RFP 2026
City of OlympiaCity · Olympia, WA- Due
- Sep 18, 2026
- Deadline passed
- Posted
- Aug 19, 2026
- Contract term
- 2 years
- Primary contact
- Sylvana Niehuser
The 30-second brief
The City of Olympia is soliciting proposals to develop a Local Food Systems plan including analysis of production, distribution, and security. The project involves two phases over 12-18 months with a budget not to exceed $235,000.
Project Management Plan, Public Engagement Plan, Existing Conditions Report, Community Engagement Summary, GIS Maps, Draft Food Systems Plan, Final Comprehensive Food Systems Plan
Qualifications and Relevant Experience (35), Proposed Approach and Methodology (20), Understanding of Project Goals (15), Community Engagement Approach (15), Implementation Expertise (10), Cost Proposal (5)
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Summary
The City of Olympia is soliciting proposals to develop a Local Food Systems plan including analysis of production, distribution, and security. The project involves two phases over 12-18 months with a budget not to exceed $235,000.
EVALUATION CRITERIA
REQUIRED DELIVERABLES
7- Project Management Plan
- Public Engagement Plan
- Existing Conditions Report
- Community Engagement Summary
- GIS Maps
- Draft Food Systems Plan
- Final Comprehensive Food Systems Plan
REQUIRED ATTACHMENTS
Exhibit A (Statement of Compliance), Proposal Signature Sheet
REQUIRED STAFFING
Labor categories not specified but required in cost proposal breakdown
- Submit to
- Electronic Submissions Only via email to [email protected]
- Duration
- 24 months
- Scope location
- Olympia, WA
Questions about this RFP
How do I respond to this RFP from City of Olympia?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is September 18, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: Electronic Submissions Only via email to [email protected]. For questions, contact Sylvana Niehuser.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including City of Olympia in WA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Sylvana Niehuser. Questions and answers are typically shared with all prospective bidders.
What staffing is required for this project?
This solicitation outlines specific staffing requirements. The required roles include: Labor categories not specified but required in cost proposal breakdown. Proposers should demonstrate relevant qualifications and experience for each required role.
What are the key deliverables?
The solicitation specifies the following deliverables: Project Management Plan, Public Engagement Plan, Existing Conditions Report, Community Engagement Summary, GIS Maps, Draft Food Systems Plan, Final Comprehensive Food Systems Plan. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Qualifications and Relevant Experience (35), Proposed Approach and Methodology (20), Understanding of Project Goals (15), Community Engagement Approach (15), Implementation Expertise (10), Cost Propos..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Olympia?
All active and historical solicitations from City of Olympia are tracked and searchable. As a city agency, City of Olympia regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 2 years. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Exhibit A (Statement of Compliance), Proposal Signature Sheet. Additionally, proposals should address staffing requirements as outlined in the solicitation. Review the full document from City of Olympia for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Olympia, WA. Review the full solicitation for detailed scope requirements.