City of Olympia Rental Rehabilitation Project Small Works Roster Request for Bids 2025
City of OlympiaCity · Olympia, WA- Due
- Nov 4, 2025
- Deadline passed
- Posted
- Oct 6, 2025
- Duration
- 8 months
- Primary contact
- Anastasia Everett
The 30-second brief
The City of Olympia is soliciting bids from qualified general contractors registered in the MRSC Small Works Roster for the rehabilitation of a 12-unit occupied multifamily property located at 1024 Prospect Avenue Northeast. The scope of work includes siding removal and replacement (HardiePlank), window removal and replacement (37 Milgard units), exterior painting, concrete sidewalk and stair replacement/repairs, and the installation of ductless mini-split heat pumps in each unit. The project is federally funded by Community Development Block Grant (CDBG) funds and is subject to Davis-Bacon Act prevailing wage requirements and HUD Section 3 compliance. Bidders must meet mandatory responsibility criteria including valid Washington state licensing and a satisfactory safety record (EMR at or below 1.5). Electronic submissions are due by November 4, 2025, at 12:00 p.m. Pacific Time.
Bid Form, Business Information, Demographic Information Form, Equal Benefits Compliance Declaration Form, Statement of Compliance with Nondiscrimination Requirement Form, Certification of Compliance with Wage Payment Statutes, Supplemental Bidder Criteria
Low responsible bidder, responsibility and responsiveness review, supplemental bidder responsibility criteria
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Summary
The City of Olympia is soliciting bids from qualified general contractors registered in the MRSC Small Works Roster for the rehabilitation of a 12-unit occupied multifamily property located at 1024 Prospect Avenue Northeast.
The scope of work includes siding removal and replacement (HardiePlank), window removal and replacement (37 Milgard units), exterior painting, concrete sidewalk and stair replacement/repairs, and the installation of ductless mini-split heat pumps in each unit. The project is federally funded by Community Development Block Grant (CDBG) funds and is subject to Davis-Bacon Act prevailing wage requirements and HUD Section 3 compliance. Bidders must meet mandatory responsibility criteria including valid Washington state licensing and a satisfactory safety record (EMR at or below 1.5). Electronic submissions are due by November 4, 2025, at 12:00 p.m. Pacific Time.
EVALUATION CRITERIA
3- Low responsible bidder
- Responsibility and responsiveness review
- Supplemental bidder responsibility criteria
REQUIRED DELIVERABLES
7- Bid Form
- Business Information
- Demographic Information Form
- Equal Benefits Compliance Declaration Form
- Statement of Compliance with Nondiscrimination Requirement Form
- Certification of Compliance with Wage Payment Statutes
- Supplemental Bidder Criteria
REQUIRED ATTACHMENTS
4- Attachment A (Project Components)
- Attachment B (Contractor Quote Package)
- Attachment C (Section 3 Forms)
- Attachment D (Construction Code Standards)
- Submit to
- Electronic submission via email to [email protected]
- Scope location
- Olympia, WA
Questions about this BID
How do I respond to this Bid from City of Olympia?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is November 4, 2025. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: Electronic submission via email to [email protected]. For questions, contact Anastasia Everett.
Can small businesses or minority-owned firms bid on this Bid?
Most government agencies, including City of Olympia in WA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the Bid submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Anastasia Everett. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Bid Form, Business Information, Demographic Information Form, Equal Benefits Compliance Declaration Form, Statement of Compliance with Nondiscrimination Requirement Form, Certification of Compliance with Wage Payment Statutes, Supplemental Bidder Criteria. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Low responsible bidder, responsibility and responsiveness review, supplemental bidder responsibility criteria" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Olympia?
All active and historical solicitations from City of Olympia are tracked and searchable. As a city agency, City of Olympia regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 8 months. Contract terms may include renewal options.
What documents are required to bid on this Bid?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Attachment A (Project Components), Attachment B (Contractor Quote Package), Attachment C (Section 3 Forms), Attachment D (Construction Code Standards). Review the full document from City of Olympia for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Olympia, WA. Review the full solicitation for detailed scope requirements.