City of O'Fallon Youth Baseball and Softball Umpire Services RFP #26-016
City of O'FallonCity · O'Fallon, MO- Due
- Feb 25, 2026
- Deadline passed
- Posted
- Jan 30, 2026
- Contract term
- 1 year
- Primary contact
- Christine Grabin
- (636) 379-5527
The 30-second brief
The City of O'Fallon is seeking proposals for umpire scheduling and officiating services for youth baseball (7U-14U) and softball (8U-14U) leagues at Westhoff Park and Ozzie Smith Sports Complex for the 2026 seasons.
One original proposal, One electronic copy on flash drive, Signed contract agreement, Certificate of insurance, Worker eligibility verification affidavit
Costs, ability to serve multiple years, adherence to specifications, experience and qualifications, quality of recruitment and training plan, consistent game coverage
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Summary
The City of O'Fallon is seeking proposals for umpire scheduling and officiating services for youth baseball (7U-14U) and softball (8U-14U) leagues at Westhoff Park and Ozzie Smith Sports Complex for the 2026 seasons.
EVALUATION CRITERIA
6- Costs
- Ability to serve multiple years
- Adherence to specifications
- Experience and qualifications
- Quality of recruitment and training plan
- Consistent game coverage
REQUIRED DELIVERABLES
5- One original proposal
- One electronic copy on flash drive
- Signed contract agreement
- Certificate of insurance
- Worker eligibility verification affidavit
REQUIRED ATTACHMENTS
5- Proposal Form
- Worker Eligibility Verification Affidavit
- Certificate of Insurance
- Umpire Recruitment & Training Plan
- Detailed Pricing Sheet
REQUIRED STAFFING
3- Submit to
- Purchasing Office, 100 North Main Street, O'Fallon, Missouri 63366
- Duration
- 60 months
- Scope location
- O'Fallon, MO
Questions about this RFP
How do I respond to this RFP from City of O'Fallon?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is February 25, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: Purchasing Office, 100 North Main Street, O'Fallon, Missouri 63366. For questions, contact Christine Grabin.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including City of O'Fallon in MO, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Christine Grabin at (636) 379-5527. Questions and answers are typically shared with all prospective bidders.
What staffing is required for this project?
This solicitation outlines specific staffing requirements. The required roles include: Umpire, Umpire-in-Chief, Assignor. Proposers should demonstrate relevant qualifications and experience for each required role.
What are the key deliverables?
The solicitation specifies the following deliverables: One original proposal, One electronic copy on flash drive, Signed contract agreement, Certificate of insurance, Worker eligibility verification affidavit. Proposals should clearly address how each deliverable will be met.
Show 5 more questions
What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Costs, ability to serve multiple years, adherence to specifications, experience and qualifications, quality of recruitment and training plan, consistent game coverage" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of O'Fallon?
All active and historical solicitations from City of O'Fallon are tracked and searchable. As a city agency, City of O'Fallon regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Proposal Form, Worker Eligibility Verification Affidavit, Certificate of Insurance, Umpire Recruitment & Training Plan, Detailed Pricing Sheet. Additionally, proposals should address staffing requirements as outlined in the solicitation. Review the full document from City of O'Fallon for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: O'Fallon, MO. Review the full solicitation for detailed scope requirements.