City of Norton Shores - Boiler Controls System for City Hall and Police Department - 2026
City of Norton ShoresCity · Norton Shores, MI- Due
- Nov 19, 2026
- 16 days left
- Posted
- Oct 22, 2026
- Primary contact
- Brandon Wilburn
- (231) 332-2040
The 30-second brief
The City of Norton Shores Facilities Department is seeking bids for the installation, materials, and permits for a new Boiler Controls System at City Hall and the Police Department, located at 4814 Henry St., Norton Shores, MI 49441. The project includes furnishing all labor, materials, equipment, supervision, programming, testing, permits, and incidental work for two existing Lochinvar KBW400 commercial boilers. Key requirements involve integrating the new controls with existing HVAC and rooftop systems, web-based monitoring, testing and commissioning, training for City personnel, and coordination with Muskegon Dispatch. The submission deadline is November 19, 2026, at 10:00 am, with a mandatory open house on November 12, 2026, at 2:00 pm. Bids must include proof of insurance, a W-9, and a bid bond.
Total cost of equipment and installation, The annual cost for operation, management, software licensing, and monitoring, Availability of contractor services (time frame for completing the project)
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Summary
The City of Norton Shores Facilities Department is seeking bids for the installation, materials, and permits for a new Boiler Controls System at City Hall and the Police Department, located at 4814 Henry St., Norton Shores, MI 49441.
The project includes furnishing all labor, materials, equipment, supervision, programming, testing, permits, and incidental work for two existing Lochinvar KBW400 commercial boilers. Key requirements involve integrating the new controls with existing HVAC and rooftop systems, web-based monitoring, testing and commissioning, training for City personnel, and coordination with Muskegon Dispatch. The submission deadline is November 19, 2026, at 10:00 am, with a mandatory open house on November 12, 2026, at 2:00 pm. Bids must include proof of insurance, a W-9, and a bid bond.
EVALUATION CRITERIA
6- Total cost of equipment and installation
- The annual cost for operation
- Management
- Software licensing
- Monitoring
- Availability of contractor services (time frame for completing the project)
REQUIRED ATTACHMENTS
3- Proof of insurance
- W-9
- Bid bond
- Submit to
- Office of the Purchasing Agent, 4814 Henry Street, Norton Shores, MI 49441
- Scope location
- Norton Shores, MI
Questions about this BID
How do I respond to this Bid from City of Norton Shores?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is November 19, 2026. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: Office of the Purchasing Agent, 4814 Henry Street, Norton Shores, MI 49441. For questions, contact Brandon Wilburn.
Can small businesses or minority-owned firms bid on this Bid?
Most government agencies, including City of Norton Shores in MI, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the Bid submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Brandon Wilburn at (231) 332-2040. Questions and answers are typically shared with all prospective bidders.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Total cost of equipment and installation, The annual cost for operation, management, software licensing, and monitoring, Availability of contractor services (time frame for completing the project)" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Norton Shores?
All active and historical solicitations from City of Norton Shores are tracked and searchable. As a city agency, City of Norton Shores regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
Is this solicitation still open for submissions?
Based on the posted deadline of November 19, 2026, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this Bid?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: proof of insurance, w-9, bid bond. Review the full document from City of Norton Shores for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Norton Shores, MI. Review the full solicitation for detailed scope requirements.