City of North Little Rock Professional Audio-Visual Services RFQ 26-3941 - 2027
City of North Little RockCity · North Little Rock, AR- Due
- Nov 16, 2026
- 13 days left
- Posted
- Oct 24, 2026
- Contract term
- 1 year
- Primary contact
- Amy Smith
- (501) 975-8881
The 30-second brief
The City of North Little Rock is seeking qualified production and audiovisual (AV) companies to provide professional services for events held at the North Little Rock Event Center. This RFQ is intended to establish a list of preferred production partners capable of delivering safe, high-quality, and technically proficient services for events including conferences, banquets, performances, and community gatherings during the 2027 calendar year. Scope of services includes audio and sound reinforcement, lighting design and operation, video projection and recording, stage and scenic design, rigging and truss installation, power distribution and technical direction, and on-site event production management and labor. Submission deadline is November 16, 2026, at 10:30 a.m. Questions are due by November 11, 2026, at 4:00 p.m. Required insurance includes General Liability of $1,000,000 per occurrence / $2,000,000 aggregate, Automobile Liability of $1,000,000 combined single limit, and Workers' Compensation statutory limits.
Audio and sound reinforcement, Lighting design and operation, Video projection and recording, Stage and scenic design, Rigging and truss installation, Power distribution and technical direction, On-site event production management and labor
Relevant experience and technical expertise, Demonstrated safety practices and rigging qualifications, Quality of references and past performance, Completeness and professionalism of submission, Compliance with insurance and certification requirements
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Summary
The City of North Little Rock is seeking qualified production and audiovisual (AV) companies to provide professional services for events held at the North Little Rock Event Center.
This RFQ is intended to establish a list of preferred production partners capable of delivering safe, high-quality, and technically proficient services for events including conferences, banquets, performances, and community gatherings during the 2027 calendar year. Scope of services includes audio and sound reinforcement, lighting design and operation, video projection and recording, stage and scenic design, rigging and truss installation, power distribution and technical direction, and on-site event production management and labor. Submission deadline is November 16, 2026, at 10:30 a.m. Questions are due by November 11, 2026, at 4:00 p.m. Required insurance includes General Liability of $1,000,000 per occurrence / $2,000,000 aggregate, Automobile Liability of $1,000,000 combined single limit, and Workers' Compensation statutory limits.
EVALUATION CRITERIA
5- Relevant experience and technical expertise
- Demonstrated safety practices and rigging qualifications
- Quality of references and past performance
- Completeness and professionalism of submission
- Compliance with insurance and certification requirements
REQUIRED DELIVERABLES
7- Audio and sound reinforcement
- Lighting design and operation
- Video projection and recording
- Stage and scenic design
- Rigging and truss installation
- Power distribution and technical direction
- On-site event production management and labor
REQUIRED ATTACHMENTS
Completed signed copy of the front page of the RFQ, Certificate of Insurance (COI), References for at least three clients or venues
- Submit to
- 700 West 29th Street, 3rd Floor, North Little Rock, AR 72114
- Duration
- 12 months
- Scope location
- North Little Rock, AR
Questions about this RFQ
How do I respond to this RFQ from City of North Little Rock?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is November 16, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: 700 West 29th Street, 3rd Floor, North Little Rock, AR 72114. For questions, contact Amy Smith.
Can small businesses or minority-owned firms bid on this RFQ?
Most government agencies, including City of North Little Rock in AR, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFQ submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Amy Smith at (501) 975-8881. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Audio and sound reinforcement, Lighting design and operation, Video projection and recording, Stage and scenic design, Rigging and truss installation, Power distribution and technical direction, On-site event production management and labor. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Relevant experience and technical expertise, Demonstrated safety practices and rigging qualifications, Quality of references and past performance, Completeness and professionalism of submission, Compl..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of North Little Rock?
All active and historical solicitations from City of North Little Rock are tracked and searchable. As a city agency, City of North Little Rock regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
Is this solicitation still open for submissions?
Based on the posted deadline of November 16, 2026, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this RFQ?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Completed signed copy of the front page of the RFQ, Certificate of Insurance (COI), References for at least three clients or venues. Review the full document from City of North Little Rock for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: North Little Rock, AR. Review the full solicitation for detailed scope requirements.