City of Newton Supply and Deliver Food Service Equipment to Newton Public Schools IFB #27-10 2026
City of NewtonCity · Newton, MA- Due
- Sep 3, 2026
- Deadline passed
- Posted
- Aug 20, 2026
- Primary contact
- Karen Munro
- (617) 796-1220
The 30-second brief
The City of Newton Purchasing Department is soliciting sealed bids under Invitation for Bid (IFB) #27-10 for the supply and delivery of various food service equipment to approximately fifteen (15) Newton Public School (NPS) buildings. The procurement is a one-time purchase by line item, and the City may award multiple contracts to the lowest responsive and responsible bidders. Equipment requirements include inside delivery, assembly if necessary, removal of old units, and placement; however, installation is not requested. Bidders must use the provided Excel Item Spreadsheet for pricing and submit one original and one copy. A 25% contract value increase option is reserved per M.G.L. c. 30B. Bids are due by September 3, 2026, at 11:00 a.m. at Newton City Hall, Room 108.
Signed Bid Form, Item Spreadsheet, Bidder's Qualifications and References Form, Certificate of Non-Collusion, Certification of Tax Compliance, Certificate of Foreign Corporation, Debarment Letter, IRS W-9 Form, Business Category Information Form, Vendor Payment Security Questionnaire, Certificate of Authority
Lowest responsive and responsible bidder(s) based on line item totals
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Summary
The City of Newton Purchasing Department is soliciting sealed bids under Invitation for Bid (IFB) #27-10 for the supply and delivery of various food service equipment to approximately fifteen (15) Newton Public School (NPS) buildings.
The procurement is a one-time purchase by line item, and the City may award multiple contracts to the lowest responsive and responsible bidders. Equipment requirements include inside delivery, assembly if necessary, removal of old units, and placement; however, installation is not requested. Bidders must use the provided Excel Item Spreadsheet for pricing and submit one original and one copy. A 25% contract value increase option is reserved per M.G.L. c. 30B. Bids are due by September 3, 2026, at 11:00 a.m. at Newton City Hall, Room 108.
EVALUATION CRITERIA
Lowest responsive and responsible bidder(s) based on line item totals
REQUIRED DELIVERABLES
11- Signed Bid Form
- Item Spreadsheet
- Bidder's Qualifications and References Form
- Certificate of Non-Collusion
- Certification of Tax Compliance
- Certificate of Foreign Corporation
- Debarment Letter
- IRS W-9 Form
- Business Category Information Form
- Vendor Payment Security Questionnaire
- Certificate of Authority
REQUIRED ATTACHMENTS
Bid Form #27-10, Item Spreadsheet
- Submit to
- Purchasing Department, Room 108, Newton City Hall, 1000 Commonwealth Avenue, Newton, MA 02459
- Scope location
- Newton, MA
Questions about this IFB
How do I respond to this IFB from City of Newton?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is September 3, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: Purchasing Department, Room 108, Newton City Hall, 1000 Commonwealth Avenue, Newton, MA 02459. For questions, contact Karen Munro.
Can small businesses or minority-owned firms bid on this IFB?
Most government agencies, including City of Newton in MA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the IFB submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Karen Munro at (617) 796-1220. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Signed Bid Form, Item Spreadsheet, Bidder's Qualifications and References Form, Certificate of Non-Collusion, Certification of Tax Compliance, Certificate of Foreign Corporation, Debarment Letter, IRS W-9 Form, Business Category Information Form, Vendor Payment Security Questionnaire, Certificate of. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Lowest responsive and responsible bidder(s) based on line item totals" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Newton?
All active and historical solicitations from City of Newton are tracked and searchable. As a city agency, City of Newton regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What documents are required to bid on this IFB?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Bid Form #27-10, Item Spreadsheet. Review the full document from City of Newton for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Newton, MA. Review the full solicitation for detailed scope requirements.