City of Newton Datacenter Refresh RFP #27-02 - 2026
City of NewtonCity · Newton, MA- Due
- Jul 30, 2026
- Deadline passed
- Posted
- Jul 9, 2026
- Primary contact
- Karen Munro
- (617) 796-1220
The 30-second brief
The City of Newton is seeking proposals for a Datacenter Refresh project involving the procurement and implementation of Nutanix, HPE, or Dell server nodes for production and disaster recovery clusters. Proposals are due by July 30, 2026.
Technical Proposal, Price Proposal, Digital copy on CD or USB, Transition plan, Training program outline
Experience deploying Nutanix clusters, Infrastructure migration experience, Integration experience, Professional services for sizing/tuning, Project management, Technical training, Procurement coordination, Vendor availability
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Summary
The City of Newton is seeking proposals for a Datacenter Refresh project involving the procurement and implementation of Nutanix, HPE, or Dell server nodes for production and disaster recovery clusters. Proposals are due by July 30, 2026.
EVALUATION CRITERIA
8- Experience deploying Nutanix clusters
- Infrastructure migration experience
- Integration experience
- Professional services for sizing/tuning
- Project management
- Technical training
- Procurement coordination
- Vendor availability
REQUIRED DELIVERABLES
5- Technical Proposal
- Price Proposal
- Digital copy on CD or USB
- Transition plan
- Training program outline
REQUIRED ATTACHMENTS
10- Attachment A: Price Proposal
- Attachment B: Technical Proposal Cover Sheet
- Attachment C: Bidder's Qualification & Reference Form
- Attachment D: Certification of Non-Collusion
- Attachment E: Certification of Tax Compliance
- Attachment F: Certificate of Foreign Corporation
- Attachment G: Debarment Letter
- Attachment H: IRS Form W-9
- Attachment I: Business Category Information Form
- Attachment J: Vendor Payment Security Questionnaire
- Submit to
- Purchasing Department, Room 108, Newton City Hall, 1000 Commonwealth Avenue, Newton, MA 02459
- Scope location
- Newton, MA
Questions about this RFP
How do I respond to this RFP from City of Newton?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is July 30, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: Purchasing Department, Room 108, Newton City Hall, 1000 Commonwealth Avenue, Newton, MA 02459. For questions, contact Karen Munro.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including City of Newton in MA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Karen Munro at (617) 796-1220. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Technical Proposal, Price Proposal, Digital copy on CD or USB, Transition plan, Training program outline. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Experience deploying Nutanix clusters, Infrastructure migration experience, Integration experience, Professional services for sizing/tuning, Project management, Technical training, Procurement coordin..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Newton?
All active and historical solicitations from City of Newton are tracked and searchable. As a city agency, City of Newton regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Attachment A: Price Proposal, Attachment B: Technical Proposal Cover Sheet, Attachment C: Bidder's Qualification & Reference Form, Attachment D: Certification of Non-Collusion, Attachment E: Certifica. Review the full document from City of Newton for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Newton, MA. Review the full solicitation for detailed scope requirements.