City of Newton Preventative and On-Call Maintenance and Repair of Fitness Equipment IFB #27-04 - 2026
City of NewtonCity · Newton, MA- Due
- Aug 6, 2026
- Deadline passed
- Posted
- Jul 23, 2026
- Contract term
- 1 year
- Primary contact
- Karen Munro
- (617) 796-1220
The 30-second brief
The City of Newton is soliciting bids for bi-annual preventative maintenance and on-call repair services for fitness equipment at seven secondary school buildings. Bids are due by August 6, 2026, at 10:30 a.m.
Signed Bid Form, Bidder's Qualifications and References Form, Certificate of Non-Collusion, Certification of Tax Compliance, Certificate of Foreign Corporation, Debarment Letter, IRS Form W-9, Business Category Information Form, Vendor Payment Security Questionnaire
Lowest responsible and responsive bidder based on the Grand Total of estimated hours and hourly rates.
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Summary
The City of Newton is soliciting bids for bi-annual preventative maintenance and on-call repair services for fitness equipment at seven secondary school buildings. Bids are due by August 6, 2026, at 10:30 a.m.
EVALUATION CRITERIA
Lowest responsible and responsive bidder based on the Grand Total of estimated hours and hourly rates.
REQUIRED DELIVERABLES
9- Signed Bid Form
- Bidder's Qualifications and References Form
- Certificate of Non-Collusion
- Certification of Tax Compliance
- Certificate of Foreign Corporation
- Debarment Letter
- IRS Form W-9
- Business Category Information Form
- Vendor Payment Security Questionnaire
REQUIRED ATTACHMENTS
Appendix A Equipment List
REQUIRED STAFFING
technician
- Submit to
- Purchasing Department, Room 108, Newton City Hall, 1000 Commonwealth Avenue, Newton, MA 02459
- Scope location
- Newton, MA
Questions about this IFB
How do I respond to this IFB from City of Newton?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is August 6, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: Purchasing Department, Room 108, Newton City Hall, 1000 Commonwealth Avenue, Newton, MA 02459. For questions, contact Karen Munro.
Can small businesses or minority-owned firms bid on this IFB?
Most government agencies, including City of Newton in MA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the IFB submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Karen Munro at (617) 796-1220. Questions and answers are typically shared with all prospective bidders.
What staffing is required for this project?
This solicitation outlines specific staffing requirements. The required roles include: technician. Proposers should demonstrate relevant qualifications and experience for each required role.
What are the key deliverables?
The solicitation specifies the following deliverables: Signed Bid Form, Bidder's Qualifications and References Form, Certificate of Non-Collusion, Certification of Tax Compliance, Certificate of Foreign Corporation, Debarment Letter, IRS Form W-9, Business Category Information Form, Vendor Payment Security Questionnaire. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Lowest responsible and responsive bidder based on the Grand Total of estimated hours and hourly rates." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Newton?
All active and historical solicitations from City of Newton are tracked and searchable. As a city agency, City of Newton regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
What documents are required to bid on this IFB?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Appendix A Equipment List. Additionally, proposals should address staffing requirements as outlined in the solicitation. Review the full document from City of Newton for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Newton, MA. Review the full solicitation for detailed scope requirements.