City of New Haven - Snow & Ice Control Services - RFP 2027-HYRFP-404 (2026)
City of New HavenCity · New Haven, CT- Due
- Oct 27, 2026
- Deadline passed
- Posted
- Oct 9, 2026
- Contract term
- 1 year
- Primary contact
- Shawn Garris
- (203) 946-8201
The 30-second brief
The City of New Haven Department of Public Works seeks experienced snow removal contractors, equipment, and qualified operators to supplement city resources for snow and ice control operations during the 2026-2027 winter season. The selected contractor will provide personnel and equipment necessary to support winter weather response, including snow plowing, snow pushing, material spreading, sanding, de-icing, snow removal, loading, hauling, and snow disposal. Services will be utilized on an as-needed basis from December through April. Minimum equipment requirements include Class 8 dump trucks, 550 class 5 trucks, front-end loaders, 1-ton 4WD trucks, tri-axle dump trucks, and tractor/dump trailers. The submission deadline is October 27, 2026 at 11:00 am, with a question deadline of October 16, 2026. A stormwater readiness retainer up to $36,000 per year is available, and an upset contract value of up to $200,000 is anticipated for the initial term.
Class 8 Dump Trucks, 550 Class 5 trucks, Front-End Loaders, 1-Ton 4WD Trucks, Tri-Axle Dump Trucks, Tractor and Dump Trailer
Technical Qualifications and Relevant Experience (20%), Equipment Capacity and Condition (25%), Storm Response, Staffing, and Operational Plan (25%), Safety, Compliance, and Risk Management (15%), Pricing and Value (15%)
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Summary
The City of New Haven Department of Public Works seeks experienced snow removal contractors, equipment, and qualified operators to supplement city resources for snow and ice control operations during the 2026-2027 winter season.
The selected contractor will provide personnel and equipment necessary to support winter weather response, including snow plowing, snow pushing, material spreading, sanding, de-icing, snow removal, loading, hauling, and snow disposal. Services will be utilized on an as-needed basis from December through April. Minimum equipment requirements include Class 8 dump trucks, 550 class 5 trucks, front-end loaders, 1-ton 4WD trucks, tri-axle dump trucks, and tractor/dump trailers. The submission deadline is October 27, 2026 at 11:00 am, with a question deadline of October 16, 2026. A stormwater readiness retainer up to $36,000 per year is available, and an upset contract value of up to $200,000 is anticipated for the initial term.
EVALUATION CRITERIA
REQUIRED DELIVERABLES
6- Class 8 Dump Trucks
- 550 Class 5 trucks
- Front-End Loaders
- 1-Ton 4WD Trucks
- Tri-Axle Dump Trucks
- Tractor and Dump Trailer
REQUIRED ATTACHMENTS
5- Disclosure Form
- Current Workforce Demographic Form
- Statement of Qualifications
- Non-Collusion Affidavit
- Certificate of Non-Arrearage
- Submit to
- https://procurement.opengov.com/portal/newhavenct
- Duration
- 12 months
- Scope location
- New Haven, CT
Questions about this RFP
How do I respond to this RFP from City of New Haven?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is October 27, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: https://procurement.opengov.com/portal/newhavenct. For questions, contact Shawn Garris.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including City of New Haven in CT, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Shawn Garris at (203) 946-8201. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Class 8 Dump Trucks, 550 Class 5 trucks, Front-End Loaders, 1-Ton 4WD Trucks, Tri-Axle Dump Trucks, Tractor and Dump Trailer. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Technical Qualifications and Relevant Experience (20%), Equipment Capacity and Condition (25%), Storm Response, Staffing, and Operational Plan (25%), Safety, Compliance, and Risk Management (15%), Pri..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of New Haven?
All active and historical solicitations from City of New Haven are tracked and searchable. As a city agency, City of New Haven regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Disclosure Form, Current Workforce Demographic Form, Statement of Qualifications, Non-Collusion Affidavit, Certificate of Non-Arrearage. Review the full document from City of New Haven for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: New Haven, CT. Review the full solicitation for detailed scope requirements.