City of New Haven - Direct Commodity - Shelf Stable Cheese - 2027-RFP-403 (2026)
City of New HavenCity · New Haven, CT- Due
- Oct 27, 2026
- Deadline passed
- Posted
- Oct 7, 2026
- Contract term
- 1 year
- Primary contact
- Baron Young
- (203) 623-8907
The 30-second brief
The City of New Haven and Board of Education Food Service (BOE) is soliciting proposals for commercial and commodity shelf-stable cheese, including Cheddar, Mozzarella, and American cheese varieties in 1oz stick or plank portions. Products will be shipped directly from manufacturers for the 2026 summer year and 2026-2027 School Year supporting New Haven Public Schools Child Nutrition Program across approximately 224 service days serving 17,500 to 19,000 meals per day. Key milestones include a mandatory pre-proposal meeting on October 14, 2026, question submission deadline on October 20, 2026, and final response submission deadline on October 27, 2026 at 11:00 AM. Requirements mandate firm fixed pricing, minimum 12-month shelf life, room temperature storage without refrigeration, and compliance with USDA and FDA standards.
Vintage Cheese Stick/Plank, Shelf Stable 1oz., Gilman's G16001PLKVINTAG or equal; Ranch Cheese Stick/Plank, Shelf Stable 1oz., GilmansG16001PLKRANCH or equal; Jalapeno Cheese Stick/Plank, Shelf Stable 1oz., GilmansG16001PLK JL or equal; Cheddar Cheese Stick/Plank, Shelf Stable 1oz., GilmansG16001PLKWHCHED or equal
Scope of Requirements for Evaluations (4.8%), Cost/Value (23.8%), Service and Capability (28.6%), Buying Group Participation (19%), Business Information (14.3%), Complete and Detailed List of Items (9.5%)
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Summary
The City of New Haven and Board of Education Food Service (BOE) is soliciting proposals for commercial and commodity shelf-stable cheese, including Cheddar, Mozzarella, and American cheese varieties in 1oz stick or plank portions.
Products will be shipped directly from manufacturers for the 2026 summer year and 2026-2027 School Year supporting New Haven Public Schools Child Nutrition Program across approximately 224 service days serving 17,500 to 19,000 meals per day. Key milestones include a mandatory pre-proposal meeting on October 14, 2026, question submission deadline on October 20, 2026, and final response submission deadline on October 27, 2026 at 11:00 AM. Requirements mandate firm fixed pricing, minimum 12-month shelf life, room temperature storage without refrigeration, and compliance with USDA and FDA standards.
EVALUATION CRITERIA
6- Scope of Requirements for Evaluations (4.8%)
- Cost/Value (23.8%)
- Service and Capability (28.6%)
- Buying Group Participation (19%)
- Business Information (14.3%)
- Complete and Detailed List of Items (9.5%)
REQUIRED DELIVERABLES
4- Vintage Cheese Stick/Plank, Shelf Stable 1oz., Gilman's G16001PLKVINTAG or equal
- Ranch Cheese Stick/Plank, Shelf Stable 1oz., GilmansG16001PLKRANCH or equal
- Jalapeno Cheese Stick/Plank, Shelf Stable 1oz., GilmansG16001PLK JL or equal
- Cheddar Cheese Stick/Plank, Shelf Stable 1oz., GilmansG16001PLKWHCHED or equal
REQUIRED ATTACHMENTS
5- Disclosure & Certification Affidavit
- Current Workforce Demographic
- Statement of Qualifications for City
- Tax Identification number
- References
- Submit to
- https://procurement.opengov.com/portal/newhavenct
- Duration
- 36 months
- Scope location
- New Haven, CT
Questions about this RFP
How do I respond to this RFP from City of New Haven?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is October 27, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: https://procurement.opengov.com/portal/newhavenct. For questions, contact Baron Young.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including City of New Haven in CT, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Baron Young at (203) 623-8907. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Vintage Cheese Stick/Plank, Shelf Stable 1oz., Gilman's G16001PLKVINTAG or equal; Ranch Cheese Stick/Plank, Shelf Stable 1oz., GilmansG16001PLKRANCH or equal; Jalapeno Cheese Stick/Plank, Shelf Stable 1oz., GilmansG16001PLK JL or equal; Cheddar Cheese Stick/Plank, Shelf Stable 1oz., GilmansG16001PLK. Proposals should clearly address how each deliverable will be met.
Show 5 more questions
What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Scope of Requirements for Evaluations (4.8%), Cost/Value (23.8%), Service and Capability (28.6%), Buying Group Participation (19%), Business Information (14.3%), Complete and Detailed List of Items (9..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of New Haven?
All active and historical solicitations from City of New Haven are tracked and searchable. As a city agency, City of New Haven regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Disclosure & Certification Affidavit, Current Workforce Demographic, Statement of Qualifications for City, Tax Identification number, References. Review the full document from City of New Haven for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: New Haven, CT. Review the full solicitation for detailed scope requirements.