City of Moorhead - Downtown District Snow Hauling - RFP 2026
City of MoorheadCity · Moorhead, MN- Due
- Oct 29, 2026
- 1 day left
- Posted
- Oct 6, 2026
- Contract term
- 1 year
- Primary contact
- Paul Fiechtner
The 30-second brief
The City of Moorhead is requesting proposals for snow removal and hauling services in the downtown district. The work includes removal of snow from the curbline and hauling to dedicated piling locations during night hours, typically 1:00 am to 7:00 am, following snow accumulations of 4"-6" or more. Contractors must submit equipment available, hourly rates, planned methods, and estimated costs per clearing event. The initial agreement is for one year from December 2026 to May 2027, with an option to extend for two additional one-year increments. Submissions are due by October 29, 2026, at 2:00 PM Central Time. Selection is based on cost (40 points), performance (30 points), and equipment and staff available (30 points). Questions may be submitted in writing by email through October 26, 2026.
Cost 40 Points, Performance 30 Points, Equipment and Staff Available 30 Points
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Summary
The City of Moorhead is requesting proposals for snow removal and hauling services in the downtown district.
The work includes removal of snow from the curbline and hauling to dedicated piling locations during night hours, typically 1:00 am to 7:00 am, following snow accumulations of 4"-6" or more. Contractors must submit equipment available, hourly rates, planned methods, and estimated costs per clearing event. The initial agreement is for one year from December 2026 to May 2027, with an option to extend for two additional one-year increments. Submissions are due by October 29, 2026, at 2:00 PM Central Time. Selection is based on cost (40 points), performance (30 points), and equipment and staff available (30 points). Questions may be submitted in writing by email through October 26, 2026.
EVALUATION CRITERIA
3- Cost 40 Points
- Performance 30 Points
- Equipment and Staff Available 30 Points
- Submit to
- [email protected] or City Clerk Office, 403 Center Ave, Moorhead, MN 56560
- Duration
- 12 months
- Scope location
- Moorhead, MN
Questions about this RFP
How do I respond to this RFP from City of Moorhead?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is October 29, 2026. Submissions should be delivered to: [email protected] or City Clerk Office, 403 Center Ave, Moorhead, MN 56560. For questions, contact Paul Fiechtner.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including City of Moorhead in MN, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Paul Fiechtner. Questions and answers are typically shared with all prospective bidders.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Cost 40 Points, Performance 30 Points, Equipment and Staff Available 30 Points" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Moorhead?
All active and historical solicitations from City of Moorhead are tracked and searchable. As a city agency, City of Moorhead regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
Is this solicitation still open for submissions?
Based on the posted deadline of October 29, 2026, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. Review the full document from City of Moorhead for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Moorhead, MN. Review the full solicitation for detailed scope requirements.